Office Operations Coordinator

Recruitment Helpline; Worthing; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading staffing agency in Worthing is seeking an experienced Office / Operations Coordinator to manage front-of-house communications, coordinate meetings, and maintain job data systems. The role includes administrative support in a fast-paced environment, requiring strong multitasking abilities and organizational skills. Competitive salary of £14.00 - £16.00 PH depending on experience.

Benefits

22 days annual leave + UK bank holidays

Christmas shutdown period

Workplace pension

Free on-site parking

Qualifications

• Strong office/admin experience, preferably in engineering or manufacturing.
• Confident multitasker who follows through, uses initiative, and communicates clearly.
• Comfortable prioritising in a fast-moving SME environment.

Responsibilities

• Manage calls, inboxes, letters, and parcels; respond promptly and professionally.
• Coordinate calendars, book meetings, and prepare packs/notes.
• Accurate data entry, scanning, and document control.

Skills

Multitasking

Organizational skills

Problem-solving

Tools

ProgressPlus

Sage

Job description

Overview

An excellent opportunity for an experienced Office / Operations Coordinator to join a well-established company.

Job Type: Full-Time, Permanent.

Salary: Competitive Salary £14.00 - £16.00 PH, Depending on Experience.

Location: Worthing, West Sussex BN14.

Working Hours: Mon-Thu 8:00-17:00, Fri 8:00-14:00.

Holidays: 22 days + UK bank holidays.

Responsibilities

• Front-of-house & comms: Manage calls, inboxes, letters and parcels; respond promptly and professionally
• Scheduling & meetings: Coordinate calendars, book meetings, prep packs/notes
• Data & records: Accurate data entry, scanning and document control; keep systems current
• MRP & production support: Maintain job data in ProgressPlus (or similar MRP); create/issue route cards & cutter cards
• Procurement & stock: Obtain prices (steel/tooling), raise purchase orders, receipt stock in Sage, maintain stationery & consumables
• Client accounts: Day-to-day account admin and updates; help ensure smooth order flow
• ISO support: Keep procedures, logs and registers tidy and audit-ready
• People admin: Collate overtime/additional hours forms; check completeness before payroll
• General admin: Anything else needed to keep the office and factory supported

Candidate Requirements

• Confident multitasker who follows through, uses initiative, and communicates clearly
• Accuracy with strong organisational and problem-solving skills
• Office/admin experience (engineering/manufacturing helpful)
• Familiarity with MRP (ProgressPlus advantageous) and Sage (POs/receipting)
• Comfortable prioritising in a fast-moving SME; calm under pressure and team-spirited

Company Benefits

• Secure, full-time permanent position
• Salary: Competitive and based on experience
• 22 days annual leave + UK bank holidays
• Christmas shutdown period
• Workplace pension
• Free on-site parking

If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need