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Executive Assistant
Job summary
An international non-profit organization is looking for a bilingual Executive Assistant for their Paris headquarters. This role requires high English proficiency and involves significant administrative support, including drafting meeting minutes, translating documents, and managing correspondence. The candidate should be well-organized, proactive, and able to work independently. This position is fully on-site and offers a salary range of €35,000 to €45,000 depending on seniority.
Qualifications
- High level of English is essential.
- Experience in administrative tasks and document management.
- Capacity to work independently and with responsibility.
Responsibilities
- Drafting minutes of Council meetings and General Assemblies (English).
- Translating documents from English to French.
- Daily correspondence and archiving.
Skills
Education
Tools
Location: Cental Paris, on-site 5 days per week
Contract Type: Permanent
Salary: €35,000 – €45,000 depending on level of seniority
Our client, an international non-profit organisation, is recruiting a bilingual Executive Assistant for the Paris headquarters.
The role requires a significant amount of writing in English, so a very high level of English is essential, along with fluency in French.
Reporting directly to the Executive Director and elected International Officers and working as part of a team with diverse responsibilities, your main focus will be administrative work and support of the Council. The role involves taking Council and General Assembly meeting minutes and resolutions (in English), translation (English to French), daily correspondence, archiving, and secretariat tasks, while also contributing to transversal activities within the Secretariat. This is a unique opportunity to play an integral role in an international association and support its leadership in a multicultural environment.
You may be requested to travel abroad for Council meetings (2 per year) as well as international congresses and forums.
- Drafting minutes of Council meetings and General Assemblies (English)
- Translating Council minutes and General Assembly minutes into French
- Proofreading English documents
- Daily correspondence and archiving
- Receiving, classifying and following up on email and post
- Follow-up of agendas and preparation of meetings: logistics (on site / remote / hybrid), file management, preparation / editing of support material
- Organisation of surveys, statistical overviews and research on requested topics
- Various transversal secretariat activities
- Bilingual French / English
- Secretariat skills (taking notes, writing minutes of meetings, drafting correspondence etc.)
- Communication tools proficiency
- Administrative mail and document management
- IT and MS Office at an advanced level
- Capacity to work independently with a strong sense of responsibility
- Organised, structured, and able to prioritise
- Proactive, adaptable, and flexible
- Team-oriented with motivation to work at an international level and sensitivity to different cultures
- Efficiency, flexibility, loyalty and discretion
- Degree in languages, administration, or management or proven experience in a comparable role
Please note that only shortlisted candidates will be contacted.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.