Office Administration jobs in Canada

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description

Position Overview

The Administrative Assistant will provide daily support and administrative assistance to the Sr. Vice President of Development as well as the other members of Invenergy's Canada teams. You will work across a broad range of activities including but not limited to office management, calendaring, travel, managing high-priority workflows and approvals, processing expense reporting, organizing meeting notes and other due diligence information and assigned duties. You will have the ability to manage and proactively build relationships across Invenergy.

Invenergy’s development team has a reputation for excellence across the energy industry. Our Development team is responsible for prospecting, securing and permitting new projects and managing stakeholder relations when projects are advancing towards construction or operation.

Responsibilities

• Primary responsibility is to handle all office management matters which includes but is not limited to coordinating with building management, scheduling events, organizing attendees, overseeing travel arrangements, corporate credit card reconciliation.
• Manage contract administration processes and procedures and purchase order approval workflows for team managing relationships with the Accounts Payable team and utilizing the purchase order system, managing team expenses,
• Anticipate needs of the Executive and resolve operational and administrative issues before they arise. Highlighting priorities for upcoming activities and handling meeting preparation.
• Responsible for consolidating functional area reports.
• Manage regular team meetings.
• Ability to utilize and leverage technology in order to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (CRM, SharePoint, Excel, etc).
• Prepare or modify presentations, press releases, and other documents as needed.

Qualifications

• Possesses excellent time management and problem-solving skills with significant experience proactively and effectively managing multiple projects simultaneously.
• Has a strong sense of urgency and attention to detail.
• Ability to work independently.
• Able to influence others and communicate tactfully to accomplish complex assignments requiring cross-organization cooperation.
• Has a proven track record of being calm and focused under pressure, maintaining professional interactions with associates at all levels and establishing rapport quickly.
• Interacts positively and professionally with Executive’s external and internal networks and exhibits sound judgement on the ability to make reasonable decisions in the absence of direction.
• Ability and willingness to utilize and leverage technology in performing responsibilities including a commitment to maintaining electronic records and other digital mediums.
• A basic knowledge and interest in renewable project development.

Required Qualifications

• Undergraduate degree.
• 3 – 5 years of relevant full-time experience supporting an Executive office and related team.
• Discretion when working with sensitive company and personal information.
• Maintain a high-level of confidentiality at all times.
• Self-directed, reliable, and independent when necessary to complete projects with limited supervision.
• Demonstrate ability to prioritize time sensitive and competing issues.
• Willingness to be available during atypical hours if a high-priority event arises.
• Proficiency in Microsoft Office applications and operation of office equipment.
• Professional, positive and resilient.

Benefits

Eligible for medical, dental, vision, RRSP/TFSA plan, bonus, paid time off, etc.