Department Assistant

Huawei Canada; Ottawa; On-site; CAD 35,000 - 50,000; Full time

Job summary

Huawei Canada est à la recherche d'un Assistant de Département pour un contrat de 12 mois, fournissant un soutien administratif et de gestion de bureau à l'équipe des ressources humaines. Le candidat idéal aura un diplôme postsecondaire en administration des affaires et des compétences en communication solides. Ce poste jouera un rôle vital en garantissant que les opérations administratives fonctionnent sans heurts, contribuant ainsi à une culture de collaboration et de succès au sein de l'entreprise.

Qualifications

• Diplôme en administration ou discipline pertinente requis.
• Compétent en Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Compétences solides en communication en anglais.

Responsibilities

• Soutien administratif et gestion de bureau pour le directeur et les managers.
• Préparer des horaires de voyage et organiser des réservations.
• Coordonner la logistique des programmes d'équipe, y compris des séminaires et des événements.

Skills

Connaissance des procédures administratives

Compétences en communication

Attention aux détails

Flexibilité

Education

Diplôme postsecondaire en administration des affaires

Tools

Microsoft Office Suite

Job description

Huawei Canada has an immediate 12-month contract opening for a Department Assistant.

About the team:

As a strategic partner supporting all of Huawei Canada, the Human Resource Department plays a pivotal role in attracting, developing, and retaining top talent while ensuring compliance with corporate and legal standards. By prioritizing employee well-being and professional growth, this department cultivates a culture of collaboration and success. The Human Resource Department is committed to aligning workforce strategies with Huawei’s vision, driving sustainable growth and organizational effectiveness.

About the job:

• Provide direct administrative and office management support to director and managers of the department, as directed.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.
• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
• Minute taking, and tracking meetings resolutions.
• Basic system and document management for procurement projects.
• Refer and/or redirect calls, e-mails, or visitors as required.
• Complete expense reports, pay invoices, and other related duties.
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
• Some personal assistant duties as required (lunches, errands).
• Other duties shall be assigned as required.
  
  

Job requirements

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, or relevant discipline.
• Strong knowledge of office procedures and practices.
• Fast learner and keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Strong English communication skills.