Administrative Assistant - F&B

The Atlas Hotel; Regina; On-site; CAD 40,000 - 55,000; Full time

Job summary

Une opportunité excitante pour un administrateur à l'Atlas Hotel à Regina, où vous serez responsable de la gestion des opérations administratives dans le département alimentaire et des boissons. Rejoignez une équipe dynamique qui valorise l'expérience client et l'excellence opérationnelle. Le poste nécessite un équilibre entre soutien administratif et interaction avec plusieurs équipes, faisant de chaque jour une nouvelle aventure.

Benefits

Free parking

Daily Crew lunches

Health benefits

Engaging crew events

Qualifications

• Expérience prouvée en administration de bureau ou rôles similaires.
• Excellente connaissance de MS Office et familiarité avec les systèmes POS.
• Flexibilité requise pour travailler sur des horaires variables.

Responsibilities

• Fournir un soutien administratif quotidien au Directeur des F&B.
• Gérer les communications et la documentation internes.
• Organiser des projets spéciaux et assurer une coordination efficace.

Skills

Communication

Interpersonal skills

Organizational skills

Leadership

Education

Certification in office administration

Tools

MS Office

POS systems

HotSOS

Opera

Job description

Are you a skilled administrator seeking new opportunities in YQR? Imagine launching your career journey in a role that's more exciting than a barrel of monkeys. Look no further than Regina's coolest independent hotel (hint : its us). We're on the hunt for an Administrator to oversee administrative operations within the Food & Beverage division at the hotel, covering everything from bustling outlets and banquets to behind-the-scenes kitchen coordination.

We take pride in delivering exceptional guest experiences and maintaining smooth hotel operations. With multiple departments and areas of focus, including guest services, reservations, finance, and more, there's no shortage of variety and opportunity for growth.

Your responsibilities would include :

• Provide daily administrative support to the Director of F&B and manage all F&B-related communications.
• Respond to emails, phone inquiries, and guest messages; handle departmental communication channels.
• Track reservations, schedules, account charges, and reports on various platforms.
• Draft and proofread internal documents, menus, signage, and training materials.
• Schedule and document meetings, managing the Director of F&B's calendar.
• Support F&B platforms like POS (Squirrel), HotSOS, and Opera, with troubleshooting and data entry.
• Track and review POS receipts, schedules, and training data to support incident follow-ups and improve training materials.
• Organize special projects, departmental clean-ups, and marketing updates.
• Submit and track maintenance and F&B tickets, ensuring effective communication.

Qualifications :

• Proven experience as an office administrator, office assistant or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office.
• Certification in office administration or a relevant field is beneficial but not required.
• Previous experience in food & beverage in a hotel and familiarity with POS systems is beneficial.
• Flexibility is a must this is a full-time position with five working days per week. Days may vary, and occasional evenings or weekends will be required, especially during larger events in our banquet rooms or F&B outlets.

About Us :

As an independent, locally-owned establishment, we invest in our hotel, foster an exceptional Crew, and strive for unparalleled guest experiences. Our Core Values Above & Beyond, Fastidiousness, Got This, Unconventional, and Neighbourly steer us toward service excellence. Our offerings include free parking, daily Crew lunches, health benefits, engaging crew events, and other fantastic perks.

Ready for an adventure? Join our crew by applying today at

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