Administrative Assistant jobs in Canada
administrative support officer
Government of Canada - Central
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administrative officer
Government of Canada - Western
administrative support officer
Job summary
A government organization in Vaughan is seeking an Administrative Officer responsible for implementing and reviewing administrative procedures, training staff, and overseeing payroll administration. The role requires a secondary school graduation certificate, and experience is preferred. The ideal candidate must possess excellent communication skills and be organized, flexible, and reliable. Work is site-based with no remote options.
Qualifications
- 7 months to less than 1 year of experience required.
- Ability to work independently in a fast-paced environment.
- Attention to detail and ability to work under pressure.
Responsibilities
- Implement new administrative procedures.
- Review and evaluate new administrative procedures.
- Delegate work to office support staff.
- Establish work priorities and ensure procedures are followed.
- Administer policies and procedures related to records processing.
- Train staff.
- Oversee payroll administration.
Skills
Education
Tools
English
Education- Secondary (high) school graduation certificate
7 months to less than 1 year
On siteWork must be completed at the physical location. There is no option to work remotely.
Work setting- Consulting firm
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Train staff
- Oversee and co-ordinate office administrative procedures
- Coach
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
- 3-4 people
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- Google Drive
- Willing to travel
- Travel expenses not paid by employer
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.