Administrative Assistant jobs in United Kingdom

S3 is looking for a talented Office Manager with an eye for detail. Give us your best and we'll give you ours.

Since 1966, our company has been designing and building specialized equipment, products, and custom components for end-users and other manufacturers around the world. We know that being a great place to work means far more than getting paid. S3 fosters a respectful, teamwork environment where ideas are valued and everyone contributes with significance.

The ideal candidate should have strong analytical skills and supervisory skills with well-rounded overall experience in accounting transactions and reporting. Experience in the manufacturing sector is preferred. The job centers on ensuring daily transactional activities are efficient, on time, and compliant.

This is a great fit for someone looking to join a dynamic and growing organization where they can have a positive impact on the team around them.

Duties and Responsibilities:

• Supervise administrative staff to ensure vouchering, invoicing, cheque runs, bank reconciliations, month-end financial statements and reports are accurate and sent to internal and external destinations on a timely basis.
• Work closely with S3 Group bankers, customers, and suppliers to ensure cash requirements for the company are met.
• Become the company expert in business systems such as QuickBooks, MAX, Crystal Reports, and Excel.
• Assist Management in analyzing and determining future staffing needs and maintaining succession plans by coordinating ongoing recruitment, training, and retention programs.

To be considered please have:

• Minimum 3 years experience in an office environment, preferably with a manufacturing company.
• Experience with QuickBooks accounting software and using inventory management systems required.
• Excellent knowledge of Microsoft software, especially Word and Excel, and a solid understanding of GAAP.
• Preferred with some experience in general accounting functions such as bank reconciliations, cash flow analysis, invoicing, and vouchering.
• Experience with financial month-end preparations and reconciliation and in troubleshooting and problem-solving.
• Able to organize multiple tasks and maintain a positive and cooperative team player attitude.
• Capable of working with minimal supervision, and the ability to communicate effectively and inspire confidence from supervisors, peers, and subordinates.