Hr Admin Assistant jobs in United States

Your salary is tax free! You will have the opportunity to expand your network and be a part of a dynamic and growing company. Our client offers a direct employment contract, competitive salary package, annual ticket, and other benefits as per UAE Labor Law.

Who you are
You possess exceptional communication skills, a polished and presentable demeanor, and a strong work ethic.

Skills & Competencies:

• Strong communication in English, motivated, presentable, and professional.
• Strong organizational skills, with a demonstrated ability to prioritize tasks and manage multiple responsibilities.
• Proactive approach to identifying problems and developing effective solutions.
• High attention to detail and accuracy in all tasks, from scheduling to document preparation.

Education & Qualifications:

• Bachelor's degree or equivalent higher education.
• Minimum 3-5 years of solid experience as an Executive Assistant to a Director.
• Preferable work experience in a trading company or within a similar industry.

Description
In this role, you will be responsible for managing the Director's day-to-day operations, ensuring efficiency, and helping them focus on high-priority tasks by handling the administrative and logistical details.

Role & Responsibilities:

• Manage the Director's calendar, schedule appointments, and ensure efficient time management.
• Coordinate and prioritize meetings, travel arrangements, and logistical support.
• Prepare and organize documents, presentations, and reports for meetings.
• Handle sensitive and confidential information with discretion and professionalism.
• Serve as a liaison between the Director and internal/external stakeholders, ensuring timely communication.
• Draft, proofread, and send correspondence on behalf of the Director.
• Maintain a high level of professionalism in all communication, ensuring clarity and precision.
• Assist in the planning and execution of special projects, ensuring all deadlines and objectives are met.
• Coordinate with various departments to ensure smooth operations and project progress.
• Track progress on ongoing projects and provide updates as necessary.
• Organize and maintain files, documents, and records in a structured and accessible manner.
• Prepare reports, presentations, and meeting agendas.
• Perform other administrative duties as required by the Director.
• Organize internal and external meetings, events, conferences, and business dinners.