Executive Secretary - Property Development

Emirates Talent Solution; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A property development firm based in Dubai is seeking a highly organized Executive Assistant/Secretary. Responsibilities include managing calendars, coordinating meetings, and handling confidential information. The ideal candidate has a Bachelor's degree in Business Administration, 5-7 years of executive support experience, and strong communication skills. Proficiency in Microsoft Office is essential, and knowledge of Arabic is a plus. This full-time role offers the opportunity to support senior management in a dynamic environment.

Qualifications

• 5-7 years of experience in an executive support role.
• Experience in property development or real estate is preferred.
• Fluency in English; Arabic is a plus.

Responsibilities

• Manage calendars and daily schedules for senior executives.
• Organize meetings and conferences for the executive team.
• Handle confidential project information and legal documents.

Skills

Strong administrative skills

Excellent communication skills

Multitasking

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Job description

Executive Secretary - Property Development

Position Title: Executive Assistant / Secretary Property Development
Industry: Property Development & Real Estate
Location: Dubai, UAE
Employment Type: Full-Time

Job Overview:

Emirates Talent Solution is hiring a dedicated and highly organized Executive Assistant / Secretary for a prestigious property development company based in Dubai. This role is ideal for a proactive individual with strong administrative skills, excellent communication abilities, and the capability to support senior management in a dynamic, high‑paced real estate environment.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, meetings, and daily schedules for senior executives
• Draft, edit, and prepare reports, project updates, presentations, and business correspondence
• Maintain organized filing systems and confidential property development records

Communication & Coordination

• Act as a liaison between the executive team and internal/external stakeholders, including investors, brokers, and consultants
• Coordinate travel arrangements, meetings, site visits, and event participation
• Ensure smooth communication flow across departments and project teams

Meetings & Events

• Organize meetings, conferences, property launches, and internal events
• Prepare meeting agendas, take minutes, and track follow‑ups and deliverables
• Ensure all materials, presentations, and logistics are prepared in advance

Confidentiality & Discretion

• Handle confidential project information and legal documents with utmost professionalism
• Ensure secure management of contracts, property agreements, and sensitive company data

Office & HR Support

• Oversee office supply management and administrative support tasks
• Assist HR with onboarding, document management, and general coordination of team activities

Requirements

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field
• 5-7 years of experience in a similar executive support role (required)
• Previous experience in the property development or real estate industry (preferred)
• Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Excellent communication skills in English (Arabic is a plus)
• Proven ability to multitask and independently manage priorities
• High level of attention to detail, discretion, and professionalism