Executive Assistant - Dubai DET

Qureos Inc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative services company located in Dubai is looking for an Administrative Assistant to provide comprehensive support to the CEO. The role involves organizing office operations, managing correspondence, scheduling appointments, and coordinating meetings. Proficiency in both English and Arabic is required, along with strong skills in MS Office. Candidates should possess excellent communication abilities and attention to detail. This position is essential for ensuring the efficiency and effectiveness of office operations.

Qualifications

• Strong verbal and written communication skills in both English and Arabic.
• Ability to manage multiple tasks and prioritize effectively.
• Experience with office software, including email, spreadsheets, and databases.

Responsibilities

• Provide administrative support to the CEO and manage office operations.
• Prepare and proofread correspondence for internal and external parties.
• Coordinate and schedule appointments and meetings for the CEO.
• Organize travel arrangements and maintain the CEO's calendar.
• Manage electronic and paper filing systems for corporate documents.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Knowledge

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities

Office Correspondence

• Compose prepare all related correspondence using a range of office software including email spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to departments team members;
• Receive and screen incoming calls greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff e.g. attendance visa processes medical insurance etc

Calendar Management

• Schedule; prioritize appointments ensuring that meetings deadlines and other duties of the CEO office are carried out seamlessly;
• Handle coordinate travel arrangements; prepares itineraries; prepares compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events

• Organize and coordinate internal and external meetings conferences conference calls etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties attend meetings record meeting minutes circulate on all involved parties;

Records Management

• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents records and reports.