Front Desk Receptionist.

Promate Technologies; Dubai; On-site; AED 111,600 - 167,400; Full time

Job summary

A technology firm in Dubai is seeking an Office Administrator to manage various administrative tasks. The successful candidate will handle office administration, liaise with suppliers, and manage HR routines including interviews and onboarding. The ideal candidate has at least 3 years of experience in a similar role, proficiency in MS Office, and is currently based in Dubai for daily commuting. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• 3 years of office administration experience as a secretary, personal assistant, or administrator.
• Experience in a JAFZA company is an advantage.
• UAE driving license is an advantage.

Responsibilities

• Manage office administration including travel bookings and meetings.
• Respond to emails on behalf of management and take minutes.
• Manage HR administration and routine employee matters.

Skills

Office administration

Supplier negotiation

MS Office proficiency

CRM systems

Communication skills

Tools

MS Excel

MS PowerPoint

Job description

Job Description & Experience:

• Work Location: Jebel ALi Free Zone, Dubai, UAE.
• Office administration including booking travel and meetings, respond to emails on behalf of the Management, taking minutes, prepare reports and presentations and follow up on client queries
• Manage with JAFZA regulators to issue permits, passes, visas, labor contracts, and trade licenses.
• Supplier negotiation for purchasing office supplies and services.
• Liaise with maintenance and building contractors to ensure the premises are running smoothly.
• Manage the HR administration and routine employee matters such as arranging interviews, issuing offer letters, onboarding, absence, and joining and leaving formalities.
• 3 years of office administration experience as a secretary, personal assistant, or administrator. Experience in a JAFZA company is an advantage.
• Proficient use of MS Office including Excel and PowerPoint and a CRM system
• UAE driving license is an advantage
• Currently living in Dubai and able to commute daily to Jebel Ali Free Zone
• Ability to work independently using your initiative and have a confident and outgoing personality.