Administrative Officer

Zayed University; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent educational institution in Dubai is seeking an Administrative Officer to provide proactive administrative support. The role involves managing departmental documentation, liaising with central university departments, tracking budget expenditures, and overseeing logistical arrangements for events. The ideal candidate should have a Bachelor's degree, at least 2 years of administrative experience, and be proficient in both Arabic and English. Competitive benefits are offered, including tax-free salary, housing, and healthcare coverage.

Benefits

Tax-free salary

Housing

Annual vacation

Airline tickets for employee and family

Educational subsidies for children

Healthcare coverage

Qualifications

• Minimum of 2 years administrative experience.
• High degree of computer competency.
• Excellent business writing and editing skills.

Responsibilities

• Serve as the first point of contact for inquiries.
• Manage documentation and departmental records.
• Liaise with central university departments.
• Monitor departmental budget expenditures.
• Oversee logistical arrangements for events.

Skills

Administrative support

Communication

Budget management

Document management

Bilingual (Arabic & English)

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

THE OPPORTUNITY

The Government Communications Department seeks an Administrative Officer who will be responsible for providing efficient and proactive administrative and operational support to the Department. The role ensures smooth daily operations, effective coordination across units, timely execution of tasks and adherence to university processes and standards.

TASKS & RESPONSIBILITIES

• Serve as the first point of contact for general departmental inquiries and communications.
• Manage documentation, correspondence, digital filing systems and departmental records.
• Liaise with central university departments (e.g. Finance, Procurement, IT, Facilities, HR) to facilitate workflows and resolve administrative matters.
• Monitor and track departmental budget expenditures and support procurement activities.
• Oversee logistical arrangements for departmental events, meetings and official visits.
• Maintain calendars, schedules and task lists for the department.
• Support the implementation and tracking of operational projects and initiatives.
• Ensure proper handling of office supplies, assets and inventory management.
• Contribute to the development and improvement of administrative procedures and tools.

EDUCATION & EXPERIENCE REQUIREMENTS

• Should possess a minimum of 2 years of administrative experience and a Bachelors degree in a relevant field from an accredited institution or an equivalent combination of education, skill or experience.
• High degree of computer competency using email, Office (Word, Excel, and PowerPoint), web-based tools.
• Native language ability in Arabic & English with excellent business writing, proofreading and editing skills.

DESIRED OR PREFERRED REQUIREMENTS

• Experience working in an academic environment.
• Ability to travel between Abu Dhabi & Dubai.
• Familiarity in dealing with male students.
• Flexibility with work timings.

THE BENEFITS

The Universitys benefits package is highly attractive with competitive salaries free of tax in the UAE, cash, housing, annual vacation, airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

TO APPLY

In addition to completing the online application form, attach a cover letter, a current CV and the names and contact details of three professional references.

While we appreciate all applications you will be contacted only if you are shortlisted for an interview.

For further enquiries please contact

Required Experience

Unclear Seniority