Executive Assistant jobs in United States

Apt Resources is hiring an Admin Assistant for our client, a specialized engineering and technical services company operating across the GCC region. This position is ideal for someone with experience in a small or medium-sized company within the engineering maintenance or service industry. The ideal candidate should be organized, proactive, and possess strong logic and common sense.

1. Expense Entry and Record Keeping:
   • Enter and update daily operational and project-related expenses in the accounting software.
   • Ensure financial records are properly documented and easy to retrieve when needed.
2. Invoice Preparation:
   • Prepare and issue proforma invoices for service and technical jobs.
   • Ensure invoices are accurate, complete, and shared with clients on time.
3. Documentation Management:
   • Compile and share documents required by clients, including gate passes and job sheets.
   • Coordinate with the PRO for document submissions and follow-ups.
4. Logistics and Shipment Coordination:
   • Communicate with suppliers and logistics companies to track and schedule deliveries.
   • Keep updated records of all incoming items and follow up on pending consignments.
5. Administrative Support:
   • Perform general office tasks such as filing, scanning, printing, and organizing records.
   • Support the office team with daily administrative tasks.

• Previous experience in an administrative role, preferably within the engineering or technical services industry.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Familiarity with engineering concepts and terminology is a plus.
• Ability to work in a fast-paced environment and manage deadlines effectively.

Salary: AED