Talent Acquisition Administrative Assistant

ITP Media Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading media organization based in Dubai is seeking a detail-oriented Administrative Assistant to support the Talent Acquisition team. The role involves managing scheduling, coordinating interviews, and providing administrative support to ensure smooth recruitment processes. Ideal candidates will hold a Bachelor's degree in Business Administration or Human Resources, with strong organizational skills and proficiency in Microsoft Office. This position offers an opportunity to work in a dynamic environment with a proactive HR team.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
• Previous experience in an administrative or HR support role, ideally within recruitment.
• Strong organizational and multitasking skills with excellent attention to detail.

Responsibilities

• Provide administrative support to the Talent Acquisition function within HR.
• Schedule and coordinate candidate interviews and assessments.
• Maintain and update recruitment databases and candidate tracking systems.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Education

Bachelor's degree in Business Administration or Human Resources

Tools

Microsoft Office Suite

Job description

We are seeking a detail-oriented and proactive Administrative Assistant to support the Talent Acquisition team with daily operations. Based in Dubai, this role will help ensure the smooth running of recruitment processes by managing scheduling, coordination, and administrative tasks, while providing direct support to the HR Director and wider HR team.

Key Responsibilities

• Provide administrative support to the Talent Acquisition function within HR.
• Schedule and coordinate candidate interviews, assessments, and follow-up communications.
• Maintain and update recruitment databases and candidate tracking systems.
• Assist in preparing and publishing job postings across recruitment platforms.
• Support with CV screening and shortlisting when required.
• Draft and prepare offer letters, employment contracts, and on-boarding documentation.
• Liaise with hiring managers and internal stakeholders to ensure timely communication and feedback.
• Manage calendars, organize meetings, and handle correspondence for the HR Director and HR team.
• Compile recruitment reports and maintain accurate hiring metrics.
• Perform general administrative tasks including filing, data entry, and document management.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred).
• Previous experience in an administrative or HR support role, ideally within recruitment.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both written and verbal.
• Professional, reliable, and proactive with a positive attitude.