Administrative Assistant jobs in South Africa

• Switchboard — Answer incoming calls for the marketing and sales department; take messages and inform the relevant parties or departments; handle queries from customers and head office; assist in handling elements of the customer complaint procedure and pass information to the relevant department.
• Order Processing — Ensure price control by comparing orders to system pricing; load orders onto the shared drive document for approval; process approved orders to head office; confirm order delivery and coordinate slot bookings; confirm delivery date and time with customers.
• General Administrative Duties — Order stationery and general office supplies, including coffee, tea, cleaning supplies, and water; type company documents, letters, and price lists; book flights, guest houses, rental cars, etc., for the sales team; manage petty cash for the office; provide general PA support for the General Manager of Sales and Marketing, including filing, meeting management, and boardroom bookings; handle email inquiries, and orders, and ensure requests are passed on to the relevant parties or processed accordingly; provide general administrative support for the Sales and Marketing office; manage the sales inbox email address; handle any other reasonable requests to support the smooth operation of the office.

• Must be fully bilingual in Afrikaans and English
• Matric or equivalent; relevant administrative or secretarial certification is a plus.
• Previous experience in a similar administrative or receptionist position and in business-to-business sales is essential.
• Fully bilingual in Afrikaans and English.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, and Outlook).
• Strong organisational and time management skills.
• Ability to handle multiple tasks and prioritise effectively.
• Attention to detail and accuracy in work.
• Professional and courteous demeanour.
• Ability to work independently and as part of a team.
• Flexibility to handle various tasks as needed.

This position is fully office-based and the person must reside close to Krugersdorp.

This General Admin / Receptionist role is a vital position that supports the Sales and Marketing department, contributing to the efficiency and effectiveness of the team. If you are a motivated, organised, and customer-focused individual who meets the specified qualifications, we invite you to apply and join our dynamic team.