Administrative Assistant jobs in United States

A high-profile business leader is seeking an experienced and confident Executive PA to provide right-hand support in a fast-paced, high-performance environment.

This role requires more than just administrative expertise — it demands discretion, resilience, precision, and the ability to remain composed under pressure. You’ll act as the gatekeeper and anchor, ensuring seamless coordination of both professional and personal obligations while maintaining control over a demanding schedule.

You’ll be joining an executive who travels frequently across the country and abroad, and you’ll be expected to accompany them when required.

The ideal candidate is someone who thrives on structure, has sound judgement, and knows how to handle delicate matters with tact. This is not a role for someone easily rattled — it’s for the person everyone turns to when plans shift and decisions need to be made quickly.

Minimum Requirements:

• 8–10 years of experience as an Executive PA or C-suite Assistant
• Strong financial acumen or background in finance (e.g., worked closely with financial data, budgets, or executives in finance-driven industries)
• High emotional intelligence and ability to maintain confidentiality
• Proven ability to manage multiple priorities with calm, efficiency, and attention to detail
• Comfortable with frequent travel, both local and international
• Fully computer literate (Microsoft Office Suite, calendar and travel management tools)
• Valid passport and driver’s license
• Professional demeanor, confident communicator, and adaptable thinker
• Preference will be given to candidates demonstrating stability and long-term commitment in previous roles

Duties and Responsibilities:

• Provide comprehensive PA support to the executive, including diary management, travel coordination, meeting scheduling, and document preparation
• Act as the point of contact between the executive and internal/external stakeholders
• Coordinate complex travel itineraries and ensure seamless logistical arrangements
• Anticipate needs and proactively manage changes or disruptions to plans
• Handle sensitive information with discretion and professionalism
• Monitor key deadlines, prepare briefing notes, and follow up on outstanding matters
• Assist with personal admin and errands where required, particularly while travelling
• Support basic financial administration, reporting, and reconciliation tasks
• Liaise with senior clients and partners in a polished and diplomatic manner
• Be the “calm in the storm” when unexpected changes arise