Administrative Assistant jobs in South Africa
Executive Assistant to Director, Head of Operations & New Business Manager
Oxyon Human Capital Solutions
Executive Assistant - Woodstock, Cape town - Salary R20 000 to R30 000
The Legends Agency
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Independent Schools Association of Southern Africa
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Black Pen Recruitment
HR Administrator / Officer - Maternity Cover (Fixed term contract)
Boomerang Marketing
Administration Officer: Green Climate Fund Projects
South African National Biodiversity Institute
Sales Administrator - Office based (Krugersdorp)
Conductio Consulting
Administration Officer: Ecosystem-based Disaster Risk Reduction Project
South African National Biodiversity Institute
Legal Receptionist, Personal Assistant & Office Manager
iMedrecruit
Executive Assistant to Director, Head of Operations & New Business Manager
Job summary
A leading human capital solutions provider in Johannesburg is seeking a highly organized Executive Assistant to support the Director and Operations teams. The ideal candidate has over 3 years of experience and excels in managing complex calendars, preparing documentation, and maintaining confidentiality. Strong computer skills and a proactive, detail-oriented approach are essential. Offering a dynamic and fast-paced work environment with a commitment to excellence.
Qualifications
- 3+ years’ experience in a senior administrative or executive assistant role.
- Proven ability to write clear, concise documents.
- Strong computer literacy with Microsoft Office Suite required.
Responsibilities
- Manage complex calendars and meeting coordination.
- Prepare meeting agendas and take minutes.
- Maintain confidentiality while managing communications.
- Organize special events and project support.
Skills
Education
Tools
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Director, Head of Operations, and New Business Manager. This is not your typical admin role — it’s for someone who thrives in a fast-paced, dynamic environment and is committed to keeping the wheels turning smoothly behind the scenes.
- Manage complex calendars, meeting coordination, and travel bookings for the Executive team.
- Prepare meeting agendas, take accurate minutes, track and follow up on action items.
- Maintain strict confidentiality while handling internal and external communication.
- Organize special events, team rhythms, and project support initiatives.
- Prepare high-quality presentations, reports, and other documentation.
- Serve as a liaison between executives, internal teams, clients, and stakeholders.
- Manage budget tracking and reporting for executives.
- Handle administrative support for personal errands or special requests when required.
- 100% reliable and up-to-date calendar, travel, and meeting coordination.
- All tasks completed on time and in full, with a sharp eye for detail.
- Professional communication, quick turnaround, and proactive problem-solving.
- A calm and confident presence under pressure, able to handle competing priorities gracefully.
- Matric Certificate (required); Secretarial or Admin qualification is a plus.
- 3+ years’ experience in a senior administrative or executive assistant role.
- Strong computer literacy (Microsoft Office Suite, Outlook, Internet browsers).
- Experience with CRM tools such as Pipedrive is an advantage.
- Proven ability to write clear, concise documents and communicate effectively across all levels.
- High levels of integrity, confidentiality, and professionalism.
- Outstanding time management, attention to detail, and ability to multitask.
- Emotionally intelligent, team-oriented, with a helpful and positive demeanor.
- Able to remain poised under pressure, anticipate needs, and take initiative.
- Embodies our core values: Win-Win, Be the Change, 2mm World, One Family, Safety First.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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