Executive Administrative Assistant (JOB ID : SHAMIC)

Inside Out; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A social justice organization is hiring an Executive Administrative Assistant to support a solo entrepreneur. The role involves managing calendars, coordinating events, and providing technical support with tools like Zoom and Calendly. Ideal candidates will have experience in virtual administrative roles and align with principles of anti-racism and social justice. This position requires working on an American schedule.

Qualifications

• Experience in virtual administrative or executive support for a small business.
• Alignment with values of anti-racism and social justice.
• Reliable internet connection and proper hardware.

Responsibilities

• Manage speaking engagements from inquiry to completion.
• Coordinate a busy calendar with meetings and appointments.
• Provide technical support with automation tools.

Skills

Virtual administrative support

Proficiency with automation tools

Strong communication skills

Organization

Attention to detail

Tools

Zoom

Calendly

Job description

JOB TITLE

Executive Administrative Assistant

LOCATION

South Africa, Philippines, or Egypt. Must be able to work in the U.S. (ET) hours.

SALARY

$1,000 / month

WORK SCHEDULE

8:00am to 5:00pm / 9:00am to 6:00pm EST (Flexible)

ROLE OVERVIEW

The client provides culturally relevant leadership development programs that empower individuals, groups, and organizations to lead with accountability, purpose, and vision. With over years of experience, they specialize in conflict resolution, anti-racism, and diversity, equity, and inclusion (DEI) initiatives, as well as reproductive justice and birthing issues in the U.S. Their holistic and transformative approach, integrating coaching, counseling, storytelling, and rituals, is deeply rooted in social justice and aims to create meaningful impact in communities.

ABOUT THE ROLE

The client is seeking a skilled, dedicated, and empathetic Virtual Assistant to provide administrative and technical support. This role is essential for managing the daily operations of a busy solo entrepreneur and ensuring that the founder can focus on her core mission. The ideal candidate will be proactive, independent, and strongly aligned with the company's core values of anti-racism, social justice, and decolonization.

KEY RESPONSIBILITIES

• Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
• Coordinate a busy calendar with meetings, appointments, and travel.
• Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
• Support leadership and women's intuition programs twice per year with preparation and logistics.
• Handle email correspondence and inquiries in a timely manner.
• Draft, send, and track invoices, ensuring accuracy and timely follow-up.

QUALIFICATIONS AND SKILLS

• Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. Must be able to work on an American schedule.
• Strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.
• Proficiency with administrative and communication tools, including automation and AI.
• Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
• Reliable internet, a backup plan, and proper hardware including a high-quality headset.