Executive Assistant- In-Office ( Port Elizabeth)

The Sales Centre co; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic virtual assistance company seeks an organized and proactive Executive Assistant to support their CEO. Responsibilities include managing the CEO's calendar, coordinating tasks via Asana, and maintaining client records through Salesflare. Ideal candidates will be tech-savvy with experience in CRM systems like Salesflare and invoicing tools like Xero. Strong communication and organizational skills are essential. This role requires a detail-driven individual ready to thrive in a fast-paced remote environment.

Qualifications

• Experience as a PA, Executive Assistant, or similar administrative role.
• Strong written and verbal communication skills.
• Experience with Canva and social media content creation.

Responsibilities

• Manage the CEO’s calendar, meetings, and daily priorities.
• Coordinate tasks using Asana and maintain accurate client records.
• Update and manage the Salesflare CRM, including pipelines and follow-ups.
• Handle invoicing and follow-ups using Xero.
• Manage MailerLite email campaigns and set up funnels.

Skills

Highly organized

Detail-oriented

Proactive

Tech-savvy

Creative

Strong communication skills

Tools

Asana

Salesflare

Canva

Xero

MailerLite

Google Drive

Job description

Salary $800

Remote-PA is looking for a highly organized, proactive, and detail-driven Executive Assistant to support our Client and provide top-tier admin support to clients. This role is perfect for someone who thrives in a fast-paced environment, loves structure, and brings a creative spark to their work.

Key Responsibilities

• Manage the CEO’s calendar, meetings, and daily priorities.

• Coordinate tasks using Asana and maintain accurate client and project records.

• Update and manage the Salesflare CRM, including pipelines, tasks, meeting notes, and follow-ups.

• Handle invoicing and follow-ups using Xero.

• Manage MailerLite email campaigns (3x weekly) and set up funnels.

• Prepare the CEO for meetings and ensure smooth daily operations.

• Set up client folders in Google Drive and keep systems organized.

• Identify opportunities for CEO promotion (events, speaking engagements).

• Support communication channels: email, calls, Zoom/Teams/Slack.

• Assist clients with scheduling, documentation, meetings, and database management.

• Create social media content using Canva (thumbnails, banners, posts).

• Work with CRM systems (Salesflare, Zoho) and project tools (Asana, Monday.com).

About You:

• Highly organized, detail-oriented, and proactive.

• Tech-savvy with strong experience in Asana, CRM systems, MailerLite, Canva, and Microsoft/Google tools.

• Confident in sales funnels, admin processes, and managing multiple priorities.

• Creative with excellent communication skills.

• A self-starter who takes initiative, finishes tasks thoroughly, and anticipates needs.

• Flexible, professional, and comfortable working independently.

• Stable internet connection and prepared for load shedding.

Qualifications:

• Experience as a PA, Executive Assistant, or similar administrative role.

• Strong written and verbal communication skills.

• Experience with Canva and social media content creation (YouTube, Facebook, LinkedIn).

• Familiarity with scheduling tools (Calendly), CRM systems, and communication platforms.