Project Administrative Assistant

Keller Executive Search; Cape Town; Remote; ZAR 1,275,000 - 1,558,000; Full time

Job summary

A global executive search firm is seeking an Administrative Assistant to support executive search professionals. This role offers remote flexibility and involves managing calendars, preparing correspondence, and conducting research. Candidates should have prior administrative experience and strong communication skills. The position provides a competitive salary ranging from 1,275,000 to 1,558,000 ZAR annually, alongside health insurance and opportunities for growth.

Benefits

Competitive salary

Comprehensive health insurance

Paid Time Off

Opportunities for professional growth

Qualifications

• Experience managing executive calendars and scheduling.
• Ability to prepare and edit correspondence, reports, and presentations.
• Strong attention to detail and discretion with confidential information.

Responsibilities

• Manage executive calendars and coordinate schedules.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research for candidate sourcing and client needs.

Skills

Organizational skills

Communication

Multitasking

Education

Prior experience as an Administrative Assistant or similar role

Tools

Microsoft Office Suite

Job description

Overview

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search as our dedicated Administrative Assistant. You will provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. This role includes remote administrative flexibility.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits and Compensation

• Competitive salary: 1,275,000–1,558,000 ZAR annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Compliance

Equal Employment Opportunity Statement: Keller Executive Search and its clients are committed to being Equal Opportunity Employers in South Africa. Employment decisions are made without discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, genetic information, or any other personal characteristic.

Commitment to Diversity and Inclusion: We are dedicated to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural richness and diversity of South Africa.

Reasonable Accommodations: We provide reasonable accommodations to individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.

Compensation Information: For client positions, compensation information will be provided transparently during the recruitment process. We are committed to equal pay for equal work and periodically review compensation practices to support pay equity and fairness.

Compliance with Local Practices: This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We align our practices with South African principles of fairness, equity, and inclusion.

Workplace Harassment: Keller Executive Search and its clients strictly prohibit any form of workplace harassment. We promote a safe and respectful work environment for all.

Data Protection and Privacy: We process personal data only for legitimate employment-related purposes. We implement appropriate security and access controls and provide privacy notices where required.

Pay Equity: We are committed to pay equity and conduct periodic reviews to ensure fairness and transparency in compensation decisions.

Working Time and Leave: We respect employee rights regarding working hours, rest periods, and leave entitlements, and ensure that our practices are fair and consistent with local norms.

Health and Safety: We are committed to providing a safe and healthy work environment and take proactive measures to support employee well-being.

Employee Representation: We respect the rights of employees to participate in workplace representation and collective engagement processes where applicable.

Country-Specific Declarations: While this policy provides a general framework, we recognize that employment laws and practices vary by country. In South Africa, we ensure compliance with local employment norms and provide translated versions of this policy where required.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.