Legal Secretary jobs in Singapore

Key Responsibilities

• Manage and oversee the in-house corporate secretariat activities, ensuring full compliance with corporate governance standards, legal obligations, and regulatory requirements.
• Serve as the main point of contact for corporate secretariat matters, including governance and compliance for all listed entities within the organization.
• Organize, coordinate, and attend Board and committee meetings, ensuring the preparation of agendas, minutes, resolutions, and related documents.
• Prepare and file statutory documents, including financial statements, annual reports, sustainability reports, and regulatory filings—such as announcements—with relevant authorities, ensuring timely and accurate submission.
• Provide expert advice on corporate governance issues, including risk management, compliance with stock exchange listing rules, shareholder and proxy advisor communications, and adherence to corporate policies.
• Lead the preparation and coordination of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including the facilitation of proxy voting, preparation of shareholder communication materials, and regulatory reporting.
• Maintain statutory records, including registers of directors, shareholders, and corporate documents, ensuring they are up to date and compliant with legal requirements.
• Liaise with legal advisors, auditors, and regulators to ensure the organization's compliance with all applicable laws and regulations.
• Stay informed on changes in corporate governance laws, company law, and regulatory frameworks, and assess their implications for the organization's practices.
• Support senior management and the Board on strategic initiatives such as mergers, acquisitions, and corporate restructuring, ensuring compliance with corporate governance standards.
• Lead various in-house corporate secretariat projects as required, including the development and maintenance of corporate policies and procedures.
• Manage ad-hoc corporate secretariat tasks as requested by senior management or the Board.

Qualifications

• A professional qualification in Corporate Secretariat or Governance (e.g., LLB, ICSA, CS, or equivalent) is preferred.
• Minimum of 12 years of experience in corporate secretariat roles, with at least 5 years handling in-house corporate secretariat functions for listed companies.
• Strong knowledge of corporate governance, regulatory compliance, and company law for listed entities, both locally and internationally.
• Demonstrated ability to manage in-house corporate secretariat functions, with a strong understanding of regulatory filing requirements and corporate governance best practices.
• Strong organizational and project management skills, with the ability to prioritize and meet deadlines in a dynamic environment.
• Excellent communication and interpersonal skills, with the ability to engage effectively with senior management, Board members, regulators, and other key stakeholders.
• High level of professionalism, attention to detail, integrity, and confidentiality.
• Proficiency in MS Office and corporate governance software is an advantage.

Key Attributes

• Ability to manage sensitive and confidential information with discretion.
• Able to work well within a diverse team.
• A proactive approach to problem-solving and improving processes.
• Strong focus on in-house management, with a hands-on approach to corporate secretariat responsibilities.

HOW TO APPLY?

Please submit your resume to elsie.lee@stanfordmanpower.com for a faster shortlisting process!

- Elsie Lee (Reg no: R1109571)