Secretary

PERSOL; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Executive Assistant to provide comprehensive support to the principal. Responsibilities include managing schedules, handling correspondence, and coordinating travel arrangements. The ideal candidate will have at least two years of secretarial experience, a diploma or degree, and strong organization skills. Candidates must be proactive, meticulous, and possess strong communication abilities. The position operates in a professional environment with a focus on efficiency and discretion.

Qualifications

• At least 2 years of secretarial working experience.
• Meticulous with strong organization, coordination, and multi-tasking skills.
• Positive attitude, hardworking and willing to learn.

Responsibilities

• Provide secretarial and executive support to the principal.
• Manage the principal's schedule and correspondence.
• Assist in preparing reports, presentations, and meeting agendas.
• Coordinate travel arrangements and logistical support.
• Independently manage special projects and confidential assignments.

Skills

Proficient in Microsoft Office

Strong written and verbal communication skills

Strong organization and coordination skills

Proactive attitude

Proficient in digital engagement tools

Education

Diploma or Degree in relevant field

Private Secretarial Certificate

Tools

Basic AI tools

Job description

Overview

1 year, renewable

8:30am to 6:00pm (Monday to Thursday) 8:30am to 5:30pm (Friday)

Nearest MRT: City Hall

Targeted Start Date: February 2026

Job Description

• Provide secretarial and executive support to the principal.

• Work closely with stakeholders to manage the principal’s schedule, handle calls and correspondences.

• Assist the principal to prepare reports, presentation and meeting agendas as well as take on other ad-hoc tasks as assigned by the principal.

• Coordinate travel arrangements and provide end-to-end administrative and logistic support for specific events and stakeholder engagements.

• Operate with a high degree of foresight, anticipating needs and proactively resolving issues to ensure seamless operations.

• Provide holistic support across professional and personal domains.

• Independently manage special projects and confidential assignments with absolute discretion and integrity.

• Other ad-hoc activities assigned.

Requirements

• At least Diploma or Degree holder with 2years of secretarial working experience

• Private Secretarial Certificate is advantageous

• Proficient in Microsoft Office and basic AI tools

• Strong written and verbal communication skills, with the ability to interact with staff and all stakeholders in a professional manner

• Meticulous, with strong organisation, coordination, and multi-tasking skills

• Proactive and takes initiative to support the principal in the prioritisation of work and appointments

• Positive attitude, hardworking and willingness to learn

• Proficient in digital engagement tools, social media and blog updating

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R25159078 (Ng Ding Ren Aloysius)