Executive Secretary, Senior Management Office

People Profilers Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading property and asset management group in Singapore is seeking a dedicated Executive Assistant to support Board-level Senior Leaders. The role involves managing schedules, handling administrative tasks, and ensuring smooth day-to-day operations. Candidates must have a minimum of 5 years of relevant experience and a Private Secretarial qualification or GCE 'A' Level. Strong communication skills and the ability to work beyond office hours are essential.

Qualifications

• MUST HAVE: Minimum 5 years of experience supporting Board-level Senior Leader(s) from listed companies.
• Private Secretarial qualification, or GCE 'A' Level and above.
• Stable employment record rather than frequent short stints.

Responsibilities

• Manage calendars, meetings and schedules.
• Handle dining and entertainment arrangements.
• Prepare and manage emails and correspondence.
• Receive guests professionally and manage meeting refreshments.
• Process payments and prepare telegraphic transfers.
• Coordinate office matters including equipment and supplies.
• Liaise with internal departments and external parties.

Job description

Overview

Open to Singaporean Citizen or Permanent Residents ONLY

Remuneration: $5,000 - $6,000 Basic (this is a fixed salary range with no additional bonuses)

MUST HAVE: Minimum 5 years of experience supporting Board-level Senior Leader(s) from listed companies, with stable tenure in previous roles

About the Company

Our client is a well-established Property and Asset Management Group founded in Singapore, with a strong reputation for quality developments and long-term stability.

About the Role

You will work within a small team to support a Senior Management leader who sits on multiple Boards.

Your responsibilities include managing schedules, handling administrative and confidential matters, and keeping day-to-day operations running steadily.

Key Responsibilities

• Manage calendars, meetings and schedules, including coordination with external PAs and reminder management
• Handle dining and entertainment arrangements such as restaurant bookings, menus and hosting requirements
• Prepare and manage emails, correspondence, filing and printing of board documents
• Receive guests professionally and manage meeting refreshments
• Process payments, claims, credit card reconciliations and prepare telegraphic transfers
• Coordinate office matters including equipment, supplies, festive gifts, delivery schedules and wine inventory
• Liaise with internal departments and external parties on administrative and logistical tasks, including occasional home-related matters
• Able to handle small and complex tasks, including coordination of the Senior Management member\'s family and domestic matters

Requirements

• Singaporean Citizen or Permanent Residents ONLY
• Private Secretarial qualification, or GCE 'A' Level and above
• [MUST HAVE] Minimum 5 years of experience supporting Board-level Senior Leader(s) from listed companies
• Stable employment record rather than frequent short stints
• Able to work and/or attend to urgent matters via phone or WhatsApp beyond office hours when required, including weekends
• Able to efficiently support a senior executive who requires paper documentation and minimal IT reliance
• Prior experience liaising with government ministries or public-sector stakeholders for events, protocols, speeches, or official engagements is advantageous

Interested?
Submit your application via the "Quick Apply" button or contact Mr. Wein Ng at 8837 5170 for a confidential career chat.

We regret that only shortlisted candidates will be notified.

EA Personnel Name: Ng Weineng | EA Personnel No: R1985639 | EA License No: 02C4944

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