Administration jobs in Singapore

• Provide support in company organised activities and events.
• Provide administrative support to Senior Management staff.
• Manage the office expenses and equipment, i.e. office’s cleaning contractor, pantry, vending machine, stationery supplies, photocopier and other ad‑hoc events/activities.
• Coordinate internal/external dispatch.
• Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.
• Apply/Maintain/Terminate Jurong Island passes, submit EMA clearance for staff, visitors, deliveries, suppliers, etc., including site visits by our shareholders and clients from Retail.
• Prepare purchase requisition for admin requirements.
• Assist L&P on GRN posting for JI and JTC goods receipt.
• Assist for vendor’s invoice scanning for SAP and CDMS uploading.
• Order & issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff/visitors.
• Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services.
• Coordinate with vendor on the collection & delivery of bottled water, etc.
• Issue lockers & bicycles.
• Set up workstation with proper stationery for new joiners (induction, name cards and preparation of staff pass).
• Conduct regular service quality checks on vendors to ensure that the products and services meet the company’s standards and requirements.
• Coordinate lunch order for staff based in Jurong Island when required.
• Prepare and submit periodic reports such as attendance report, etc.
• Assist in petty cash claims.
• Custodian of keys and administration of carpark car decal includes vending machine card for staff (monitoring the staff cards for existing staff and staff leaving the company).
• Coordinate meetings (both via teleconference and in person).
• Maintain document management system.
• Provide support for reception duties as and when required.
• Handle other ad‑hoc duties as assigned.

• GCE ‘O’ level and above, preferably with diploma in any discipline.
• At least 1 to 3 years of administrative experience.
• Good verbal and written communication in English.
• Proficient in MS Office especially Excel, Word and PowerPoint.
• Strong integrity, good working attitude, hardworking, willing to work in Jurong Island.
• Reliable, proactive, responsible, resourceful and independent.
• Good interpersonal skills and a team player.
• Willing to learn and take up new challenges in a fast‑paced environment.
• Preferably familiar with SAP.

• 5‑day work week.
• Company transport provided from Jurong East.

Interested applicants please forward your detailed resume including your last drawn salary, expected salary and availability to HR.SG@pacificlight.com.sg and indicate the position that you are applying on the subject.

All applications will be treated in strictest confidence. We regret that only shortlisted candidates will be notified.

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