Office Administrator

PacificLight Power Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading energy company in Singapore seeks an Administrative Assistant to support senior management. The role involves managing office expenses, coordinating travel arrangements, and maintaining document systems. Candidates should have at least 1-3 years of administrative experience, strong MS Office skills, and good communication abilities. A 5-day work week and company transport from Jurong East are perks offered.

Benefits

Company transport provided from Jurong East

5-day work week

Qualifications

• Minimum 1 to 3 years of administrative experience.
• Willing to work in Jurong Island.
• Ability to handle multiple tasks and work in a fast-paced environment.

Responsibilities

• Provide administrative support to Senior Management staff.
• Manage office expenses and equipment.
• Coordinate internal/external dispatch and travel arrangements.
• Conduct regular service quality checks on vendors.
• Maintain document management system.

Skills

Good verbal and written communication in English

Proficient in MS Office (Excel, Word, PowerPoint)

Good interpersonal skills

Strong integrity and good working attitude

Reliable, proactive, responsible

Team player

Willing to learn

Education

GCE ‘O’ level and above, preferably with diploma in any discipline

Tools

SAP

Job description

Responsibilities

• Provide support in company organised activities and events.
• Provide administrative support to Senior Management staff.
• Manage the office expenses and equipment, i.e. office’s cleaning contractor, pantry, vending machine, stationery supplies, photocopier and other ad‑hoc events/activities.
• Coordinate internal/external dispatch.
• Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.
• Apply/Maintain/Terminate Jurong Island passes, submit EMA clearance for staff, visitors, deliveries, suppliers, etc., including site visits by our shareholders and clients from Retail.
• Prepare purchase requisition for admin requirements.
• Assist L&P on GRN posting for JI and JTC goods receipt.
• Assist for vendor’s invoice scanning for SAP and CDMS uploading.
• Order & issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff/visitors.
• Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services.
• Coordinate with vendor on the collection & delivery of bottled water, etc.
• Issue lockers & bicycles.
• Set up workstation with proper stationery for new joiners (induction, name cards and preparation of staff pass).
• Conduct regular service quality checks on vendors to ensure that the products and services meet the company’s standards and requirements.
• Coordinate lunch order for staff based in Jurong Island when required.
• Prepare and submit periodic reports such as attendance report, etc.
• Assist in petty cash claims.
• Custodian of keys and administration of carpark car decal includes vending machine card for staff (monitoring the staff cards for existing staff and staff leaving the company).
• Coordinate meetings (both via teleconference and in person).
• Maintain document management system.
• Provide support for reception duties as and when required.
• Handle other ad‑hoc duties as assigned.

Requirements

• GCE ‘O’ level and above, preferably with diploma in any discipline.
• At least 1 to 3 years of administrative experience.
• Good verbal and written communication in English.
• Proficient in MS Office especially Excel, Word and PowerPoint.
• Strong integrity, good working attitude, hardworking, willing to work in Jurong Island.
• Reliable, proactive, responsible, resourceful and independent.
• Good interpersonal skills and a team player.
• Willing to learn and take up new challenges in a fast‑paced environment.
• Preferably familiar with SAP.

Others

• 5‑day work week.
• Company transport provided from Jurong East.

Interested applicants please forward your detailed resume including your last drawn salary, expected salary and availability to [e-mail] and indicate the position that you are applying on the subject.

All applications will be treated in strictest confidence. We regret that only shortlisted candidates will be notified.

By submitting your personal data and/or resume to PacificLight (“us”) or to [e-mail], you shall be deemed to have given consent to us collecting, using, and disclosing your personal data for the purpose of assessing your job application. Information collected may also be disclosed to PacificLight Group of Companies (“PacificLight”) which includes PacificLight Power Pte. Ltd and PacificLight Energy Pte. Ltd. for this purpose. Please read our privacy policy here to promote easy accessibility.