Senior Executive/Assistant Manager - Department of Emergency Medicine

KK Women's & Children's Hospital; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A healthcare institution in Singapore is seeking a detail-oriented Executive to support its medical department's education and operational functions. Responsibilities include managing the department's budget, coordinating procurement activities, and overseeing staff training records. The ideal candidate must have a degree in Business Administration or related field and possess excellent communication and analytical skills. This role involves liaising with various departments and coordinating financial processes, making it an essential part of hospital operations.

Qualifications

• Degree or Diploma in Business Admin/Management with relevant experience.
• Excellent communication and interpersonal skills.
• Ability to work both independently and as part of a team.
• Strong analytical and organisational skills.

Responsibilities

• Handle departmental budget and financial matters.
• Coordinate and execute departmental procurement activities.
• Manage department meetings and handle logistics.
• Support ISO and Emergency Response activities.
• Generate and compile data reports.
• Maintain accurate training records.

Skills

Strong writing skills

Presentation skills

Communication skills

Interpersonal skills

Analytical skills

Organising skills

Prioritising skills

Coordinating skills

Facilitation skills

Education

Degree in Business Administration/Business Management

Diploma in Business Administration/Business Management

Job description

We are seeking a detail-oriented Executive to support our medical department's education, training, and operational functions. The successful candidate will manage data reporting, coordinate medical education programmes, handle staff training records, and oversee financial processes.

Key Responsibilities:

• Handle departmental budget and financial matters
• Coordinate and execute departmental procurement activities to ensure timely acquisition of goods and services
• Manage department meetings, including scheduling, logistics and minute-taking
• Support hospital-wide initiatives including ISO, Business Continuity Planning, and Emergency Response activities
• Coordinate with various departments for document submissions and administrative matters
• Generate data requests through eHints system and compile sedation data reports
• Produce monthly waiting time reports and quarterly divisional statistics
• Provide coverage for planning of department monthly roster
• Handle clinical fellowship matters
• Support medical staff orientation programmes
• Maintain accurate departmental staff training records and documentation
• Coordinate yearly CME event applications and manage CME submissions and points submission
• Prepare materials for teaching sessions and workshops

Job Requirements:

• Degree in Business Administration/Business Management, or a related field or Diploma in Business Administration/Business Management, or a related field with 8 years’ relevant experience.
• Strong writing, presentation, communication and interpersonal skills.
• A team player and yet able to work independently.
• Strong analytical, organising and prioritising skills.
• Strong coordinating and facilitation skills.
• Possess positive personality with high initiative.
• Adept at handling complex, ambiguous and challenging situations and comfortable with changes within a fluid environment and a growing organisation.
• Familiar with the use of basic IT programs.

We regret to inform that only shortlisted candidates will be notified via email. Thank you for your application.