Social Services jobs in Saudi Arabia

Provide secretarial and administrative support to Head of Department, Senior Principal MSW, Principal MSW and perform liaison functions between Departments/Divisions.

• Manage the working calendar of Head of Department by coordinating and scheduling meetings and other official engagements.
• Liaise, follow-up, update and remind Head of Department about meetings, official engagements and matters of importance from time to time.
• Set-up and maintain efficient and accessible filing system for the Department.
• Manage secretarial duty roster for Senior MSWs and MSWs.
• Arrange and coordinate meetings, including the booking of rooms.
• Track attendance and upload files for meetings.
• Compile information and data into reports.
• Maintain and follow-up statistical data.
• Facilitate event logistics and ensure event flow.
• Follow-up on quotations, Purchase Orders and service agreements with corporate partners.
• Raise billing requests to Finance when required.
• Keep track of Juronghealth Fund utilisation
• Submit Medication Assistance Fund (MAF) Plus applications to MAF Plus panel for approval.
• E-procure stationery for Department.
• Apply and prepare requests for IT passwords, name stamps, name cards, workstations and car park access etc.
• Liaise with vendors for quotations and deliveries.
• Process purchase requisition for purchases i.e. brochures and books etc.
• Process petty cash claims and other claims for Juronghealth Fund/ Long Term Assistance/ Patient Welfare Assistance funds.
• Manage outgoing and incoming mails.
• To facilitate and assist department in asset sighting exercise conducted by ITD team and 1FSS.
• Other assigned duties.

• Diploma
• Good working knowledge in MS Office
• Good communication skills, both written and spoken
• Proactive, meticulous and possess initiative
• Able to work efficiently and independently
• Experience in healthcare, service-related industries or human resources preferred