Office Executive

CA Facilities Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company located in Singapore is seeking an Office Administrator. The role involves managing daily office operations, coordinating logistics, and maintaining administrative records. Applicants should have a diploma in a relevant field and possess 2-3 years of experience in office administration. Strong organizational, coordination, and communication skills are essential, and proficiency in Microsoft Office applications is required. The position is to start in March or April 2026.

Qualifications

• Minimum 2-3 years of relevant experience in office administration or management.
• Strong organizational and multitasking abilities.
• Experience managing office operations and vendor relations.

Responsibilities

• Manage daily office operations for smooth functioning.
• Coordinate administrative and logistical arrangements.
• Maintain essential administrative records and systems.

Skills

Organizational skills

Coordination skills

Communication skills

Detail-oriented

Proactive attitude

Independent work

Education

Diploma in Business Administration, Marketing, Logistics, Project Management

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

The position is required to start in March or April 2026.

Key Responsibilities

1. Manage daily office operations to ensure smooth workplace functioning.

2. Coordinate administrative and logistical arrangements.

3. Maintain essential administrative records and systems.

4. Provided front-office and overall administrative support, including visitor coordination and handling of ad-hoc tasks as required to support business operations.

Requirements

• Diploma in Business Administration, Marketing, Logistics, Project Management, or a related field from a recognized polytechnic or equivalent qualification.

• Minimum 2–3 years of relevant experience in office administration or office management.

• Strong organizational and coordination skills with the ability to manage multiple tasks and priorities effectively.

• Experience in managing office operations, including vendors, facilities, telecommunications, and office supplies.

• Familiarity with administrative systems such as onboarding processes, contact directories, and documentation control.

• Good communication and interpersonal skills to liaise with internal stakeholders, service providers, and visitors.

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

• Ability to work independently with minimal supervision and handle ad-hoc tasks efficiently.

• Detail-oriented, proactive, and able to maintain confidentiality when handling sensitive information.