Office Assistant-Jobs in Deutschland

Join us as we shape a world-class yachting destination on the Red Sea.

At Amaala Yacht Club, our vision is bold: to be recognized as the unrivaled yacht club on the Red Sea coast — a destination that not only celebrates the spirit of yachting and water-based pursuits but also fosters a shared commitment to ocean health and exceptional experiences.

Set against the serene beauty of Triple Bay Marina, Amaala Yacht Club offers a modern take on luxury yachting along Saudi Arabia’s unspoiled northwest coast. This premier destination isn't just a marina—it's a lifestyle.

Home to a state-of-the-art marina—including space for superyachts up to 130 meters—and a dynamic Marina Village, it’s a seamless blend of luxury, leisure, and vibrant coastal culture. Here, every detail is designed to elevate your experience, both on land and at sea.

Developed by Red Sea Global (RSG) in alignment with Vision 2030, AMAALA places Saudi Arabia at the heart of the global yachting scene. And with the honor of hosting the Grand Finale of The Ocean Race in 2027, the world will soon set its sights on this extraordinary destination.

If you’re someone who brings heart, high standards, and a love for the sea, we’d love to hear from you.

Be part of something unique. Help us define the future of yachting in one of the most breathtaking locations on Earth.

Job Purpose:

• The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality and yacht club environment.
• This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious private club.

Job Responsibilities:

Executive Support to the General Manager

• Act as the primary point of contact between the GM and internal/external stakeholders.
• Manage the GM’s schedule, meetings, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the GM.
• Assist in confidential matters, maintaining discretion and professionalism at all times.

Office Administration & Operations Management

• Oversee the day-to-day office operations to ensure efficiency and organization.
• Manage office supplies, office equipment maintenance, and vendor contracts.
• Maintain digital and physical filing systems for administrative and club records.
• Ensure compliance with company policies, procedures, and industry regulations.
• Act as a liaison between departments to ensure seamless communication and coordination.

Member & Guest Relations Support

• Assist with high-profile member and VIP guest requests on behalf of the GM.
• Handle inquiries and complaints with professionalism and a service-first mindset.
• Ensure that all administrative tasks align with the club’s luxury service standards.
• Organize and oversee executive-level club events as needed.

HR & Staff Coordination Support

• Assist the HR department with staff scheduling, onboarding, and documentation.
• Help coordinate employee engagement initiatives and internal communications.
• Monitor and track employee performance reviews, training, and compliance.
• Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.

Financial & Procurement Support

• Assist finance director basic financial tasks such as invoice processing, expense tracking, and petty cash management.
• Work with finance director to ensure timely submission of financial reports.
• Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.

Event & Meeting Coordination

• Organize and coordinate executive meetings, including agenda preparation and minutes recording.
• Assist events manager in planning and executing club events, board meetings, and VIP gatherings when needed.
• Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.

IT & Communication Support

• Manage office communications, including emails, phone calls, and internal messaging systems.
• Assist in maintaining digital records and supporting IT-related administrative tasks.
• Ensure seamless use of digital tools for guest bookings, event planning, and member communications.

Safety, Quality & Environment

• Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

Continuous Improvement

• Contribute to the identification of opportunities for continuous improvement of department’s systems, processes and practices considering ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.

Job Requirements:

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, private clubs, yachting, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Skills:

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the club’s prestige

Job Context:

• The Amaala Yacht Club aims to be recognized as the unrivalled yacht club on the Red Sea coast
• attracting, encouraging and involving members and visitors to Amaala in the enjoyment of
• yachting and other water-based pursuits and a shared commitment to ocean health.

For more information about Red Sea Global, visit:

• Website: https://www.redseaglobal.com/en
• YouTube: https://www.youtube.com/watch?v=6ySGZwubomw
• X (formerly Twitter): https://x.com/RedSeaGlobal