Administrative Assistant jobs in United States

To provide comprehensive and efficient administrative support to the Department Head, contributing to the smooth operation of the concerned department and enhancing the Department Head s effectiveness

This role is designed for ambitious fresh graduates eager to gain exposure across executive support, project coordination, and department-wide operations.

1- Serve as the focal point for departmental requests with support services (e.g., IT, admin, facilities).

2- Assist in budget planning, monitoring, and ensuring alignment with financial guidelines.

3- Represent the department in coordinating needs with Talent Acquisition, Procurement, and Support Services.

4- Lead coordination of training needs requests by submitting and following up with the HC department.

5- Manage the Department Head s calendar and coordinate all travel logistics, including scheduling meetings, booking flights and accommodations, and ensuring timely preparation of agendas and briefing materials.

6- Oversee communication and meeting readiness by handling emails and calls, prioritizing messages, drafting official correspondence, and preparing meeting rooms and presentation content for the Department Head.

7- Maintain organized electronic and physical filing systems, ensuring quick and secure document access.

8- Prepare and edit departmental reports, professional presentations, and other official documentation.

9- Provide logistical and coordination support for special projects led by the Department Head.

10- Manage petty cash and monitor the department s administrative spending in alignment with budget controls.

11- Oversee the planning and execution of departmental events from initiation to completion.

12- Track and update departmental dashboards and weekly task follow-ups between the Department Head and team.

Company Industry

Department / Functional Area

• Administration

Keywords

• Executive Admin Assistant

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