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246
Office Assistant jobs in Saudi Arabia
Office Manager (Exec Office Admin Assistant)
The Red Sea Development Company
Tabuk
On-site
SAR 60,000 - 80,000
12 days ago
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Saudi Petroleum Services Polytechnic
Riyadh Region
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Saudi Petroleum Services Polytechnic
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Discover more opportunities than anywhere else. Find more jobs nowAdministrative Assistant Jobs in Yanbu
Almajdouie
Yanbu`
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SAR 120,000 - 150,000
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InPro Studio
Makkah Region
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SAR 120,000 - 150,000
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Administrative Assistant
Emdad@123
Al Khobar
On-site
SAR 25,000 - 35,000
2 days ago
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Saudi Petroleum Services Polytechnic
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Office Administrator Riyadh
LivaNova
Makkah Region
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SAR 40,000 - 60,000
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Executive Assistant
Kinetic Business Solutions
Riyadh
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Executive Assistant to the Country Lead
adidas
Riyadh Region
On-site
SAR 150,000 - 200,000
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Telephone Operator (Saudis - Female)
Kempinski Hotels
Al Khobar
On-site
SAR 48,000 - 120,000
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Adidas
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SAR 40,000 - 60,000
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Saudi Petroleum Services Polytechnic
Riyadh Region
On-site
SAR 40,000 - 55,000
2 days ago
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Saudi Petroleum Services Polytechnic
Al Khobar
On-site
SAR 120,000 - 150,000
3 days ago
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Saudi Petroleum Services Polytechnic
Riyadh Region
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SAR 40,000 - 55,000
3 days ago
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Office Manager (Exec Office Admin Assistant)
The Red Sea Development Company
Tabuk
On-site
SAR 60,000 - 80,000
Full time
13 days ago
Job summary
A luxury hospitality group in Tabuk, Saudi Arabia, is seeking an Office Manager to oversee administrative operations and provide executive support to the General Manager. The ideal candidate has over 5 years of experience in office management within luxury environments and possesses strong skills in customer service and communication in both English and Arabic. This role requires multitasking, organizational skills, and a professional demeanor.
Qualifications
- 5+ years of experience in office management or executive assistance.
- Strong proficiency in administrative tools and digital communications.
- Excellent written and verbal communication skills in English and Arabic.
Responsibilities
- Provide executive support to General Manager and manage their schedule.
- Oversee daily office operations and ensure compliance with policies.
- Assist HR with staffing and coordinate employee engagement initiatives.
Skills
Office management
Executive assistance
Hospitality administration
Multitasking
Customer service orientation
Education
Bachelor’s degree in business administration or related field
Tools
Microsoft Office Suite
CRM software
Job description
Job Purpose
- The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment.
- This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel
Job Responsibilities
Executive Support to the General Manager
- Act as the primary point of contact between the GM and internal/external stakeholders.
- Manage the GM’s schedule, meetings, and travel arrangements.
- Prepare reports, presentations, and correspondence on behalf of the GM.
- Assist in confidential matters, maintaining discretion and professionalism at all times.
Office Administration & Operations Management
- Oversee the day-to-day office operations to ensure efficiency and organization.
- Manage office supplies, office equipment maintenance, and vendor contracts.
- Maintain digital and physical filing systems for administrative and hotel records.
- Ensure compliance with company policies, procedures, and industry regulations.
- Act as a liaison between departments to ensure seamless communication and coordination.
Guest Relations Support
- Assist with high-profile member and VIP guest requests on behalf of the GM.
- Handle inquiries and complaints with professionalism and a service-first mindset.
- Ensure that all administrative tasks align with the hotel’s luxury service standards.
- Organize and oversee executive-level hotel events as needed.
HR & Staff Coordination Support
- Assist the HR department with staff scheduling, onboarding, and documentation.
- Help coordinate employee engagement initiatives and internal communications.
- Monitor and track employee performance reviews, training, and compliance.
- Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
Financial & Procurement Support
- Assist finance director with basic financial tasks such as invoice processing, expense tracking, and petty cash management.
- Work with finance director to ensure timely submission of financial reports.
- Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
Event & Meeting Coordination
- Organize and coordinate executive meetings, including agenda preparation and minutes recording.
- Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed.
- Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
IT & Communication Support
- Manage office communications, including emails, phone calls, and internal messaging systems.
- Assist in maintaining digital records and supporting IT-related administrative tasks.
- Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
Safety, Quality & Environment
- Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.
Continuous Improvement
- Contribute to the identification of opportunities for continuous improvement of department’s systems, processes and practices considering ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.
Qualification and Experience
- Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
- 5+ years of experience in office management, executive assistance, or hospitality administration.
- Prior experience in luxury hospitality, or high-end resorts is an advantage.
- Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
- Excellent written and verbal communication skills in English and Arabic.
- Ability to handle confidential information with discretion and professionalism.
- Strong multitasking, organizational, and problem-solving skills.
- Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.
Preferred Skills & Attributes
- Experience working with high-net-worth individuals and VIP clientele.
- Strong customer service orientation with a refined, luxury hospitality mindset.
- Ability to anticipate the needs of executives and proactively provide solutions.
- Multilingual skills (English and Arabic required, any further languages preferred but not required).
Work Environment & Expectations
- Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
- Hands-on role requiring active engagement with staff, members, and executives.
- Professional appearance and demeanor required to uphold the hotel’s prestige
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.