Office Assistant jobs in Canada

ENGLISH BELOW

Tu as le désir de travailler au sein d’une entreprise en forte croissance, animée de ses valeurs humaines et de son rôle de précurseur dans transition énergétique ?

Nous cherchons un∙e adjoint∙e administratif∙ve & responsable du bureau de Montréal .

TA MISSION

Relevant de la Vice-présidente, ressources humaines, tu seras chargée d’accomplir un large éventail de tâches administratives pour les membres de la direction et veilleras à la gestion et l’organisation du bureau de Montréal, situé dans Griffintown.

• Être le point de contact principal avec les fournisseurs externes (locateur, entretien, sécurité, etc.)
• Assurer le bon fonctionnement quotidien du bureau : espaces, salles de réunion, équipements, commandes de repas, envois de courriers, et services logistiques
• Offrir un soutien administratif à l’équipe de direction : prise de notes, préparation de documents, présentations et analyses
• Traiter les réquisitions et demandes d’achats, ainsi que les comptes de dépenses de la direction
• Veiller aux achats de fournitures de bureau (matériel, équipement, mobilier)
• Coordonner les voyages nationaux et internationaux, y compris les réservations de vols, d’hôtels et de locations de voitures pour certains membres de la direction et du conseil d’administration
• Donner vie aux projets spéciaux et événements internes (logistique, repas, envois, etc.)

• Act as the primary point of contact with external suppliers (property owner, housekeeping service, security, etc.)
• Ensure the smooth day-to-day operations of the office: workspace management, meeting rooms, equipment, meal orders, sending out packages, and logistics services
• Provide administrative support to the management team: note-taking, preparation of documents, presentations and analyses
• Process purchase requisitions and expense reports of the executive team
• Purchase office supplies, equipment, and furniture as required
• Coordinate domestic and international travel, including flight, hotel and car rental reservations for some members of the executive team and the Board of Directors
• Support the organization of special projects and internal events (logistics, meals, shipments, etc.)

• Have a vocational or CEGEP credential in a relevant field (administration or secretarial studies)
• Minimum of 5 years of experience in a similar role in a professional environment
• Independence and ability to work with little supervision
• Very good knowledge of the MS Office Suite
• Excellent communication skills in French and English (spoken and written) and an ability to write formal letters

Every individual has a unique profile. We are above all looking for authentic and visionary people to help us fulfill our mission.

We encourage anyone who identifies as part of a minority group or who has had a unique career path to apply. Our diversity, equity and inclusion efforts are reflected in our recruitment and career management practices.

Nouveau Monde Graphite wants to drive the energy revolution with advanced eco-friendly graphite materials for electric vehicles and clean technologies.

From our mine to our battery material plant, we integrate sustainability, innovation and collaboration into every part of our business. A future 100% electric mine and carbon-neutral operations. Responsibly extracted and processed materials. Partnership approach with First Nations and communities. Greener future.

Statut de l’emploi : Full-time or Part-Time – to be discussed

» Indigenous application? Fill in this short form !

» Can’t find the job you’re looking for? For spontaneous applications, click here