Administrative coordinator

ALSTOM Gruppe; Montreal; On-site; CAD 45,000 - 55,000; Full time

Job summary

A global mobility solutions company is seeking an Administrative Coordinator in Montreal. In this role, you will support various administrative tasks, coordinate training, manage payroll, and validate invoices, all while working within an agile, inclusive environment. Candidates should possess 1 to 3 years of relevant experience and be proficient in MS Office, with strong organizational abilities and bilingual skills in French and English. Competitive opportunities for career growth await.

Qualifications

• 1 to 3 years of experience required.
• Ability to work with different departments.
• Excellent in written and spoken French and functional English.

Responsibilities

• Coordinate training for all employees.
• Manage payroll process including data entry and approvals.
• Validate and approve invoices.
• Arrange travel and manage expense accounts.
• Support management with necessary documentation.

Skills

MS Office Suite proficiency

Communication skills

Organizational skills

Adaptability

Bilingual (French and English)

Education

DEC or equivalent

Job description

Location: Lachine, QC, CA

Company: Alstom

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 70,000 people dedicated to solving real‑world mobility challenges and achieving international projects with sustainable local impact.

Join us as Administrative coordinator, and you’ll be looking at a career‑defining role based in Montreal (QC), CA.

Under the supervision of the Head of Service, Operational and Administrative Support, the Administrative coordinator plans, organizes and coordinates various administrative tasks to support the requests of the management team. The Administrative coordinator will contribute to the success of the project by ensuring the performance of the administrative tasks essential of the EXO project.

KEY RESPONSIBILITIES

• Coordinate training for all employees
• Manage the payroll process; data entry, timesheets, payroll approval
• Manage vacation requests for unionized and non-unionized employees
• Support the management team for all documentation required
• Optimize administrative processes
• Perform certain clerical duties as required
• Support the dispatcher team
• Validate and approve invoices
• Credit card report
• Travel arrangements and expense account management
• All administrative tasks related to the collective agreement (e.g., management of schedule changes, uniforms, safety boots, etc.)
• Any other related tasks

REQUIRED PROFILE

• DEC or equivalent
• 1 to 3 years of experience required
• Very good knowledge of the MS Office suite
• Ability to work with different departments
• Highly developed sense of organization; the Admin coordinator will have to follow up on several files
• Very good communication skills
• Ability to adapt and sense of responsibility
• Excellent in written and spoken French and functional English
• The position may include trips to satellite sites as needed

We thank all applicants for their interest; however, only those under consideration will be contacted.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

Alstom is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.

Effective 29 January 2021, Alstom completed the acquisition of Bombardier Transportation. This is a Bombardier Transportation Legal Entity Position - positions at Bombardier Transportation companies are all members of the Alstom Group