Office Assistant jobs in Canada

Empowering leadership to drive impact!

As the Executive Assistant to the CEO and Executive Chairman, you will be a key strategic partner in ensuring alignment between executive priorities and company-wide initiatives. Acting as a true right-hand person, this role requires deep business acumen, proactive problem-solving, and the ability to connect dots across the organization to drive impact at the highest levels of leadership.

We are looking for someone with impeccable judgment, exceptional communication skills, and a strategic mindset - someone who anticipates needs before they arise and ensures that our executives are focused on what matters most. If you excel at navigating complex business landscapes, influencing without authority, and driving initiatives forward, this is the role for you.

As an Executive Assistant to the CEO & Executive Chairman, you will:

1. Serve as a trusted advisor and thought partner to the CEO and Executive Chairman, helping to prioritize and align efforts with broader strategic goals.
2. Inform and advise leadership by synthesizing and translating critical business insights into actionable strategies.
3. Capture and follow up on key action items, ensuring accountability and progress on executive priorities.
4. Act as a key liaison between executives and senior leaders, ensuring clear communication and follow-through on strategic initiatives.
5. Support board meeting logistics and communication with board members.
6. Lead special projects that contribute to business success, working cross-functionally to solve challenges and drive initiatives forward.
7. Maintain confidentiality and exercise discretion in handling sensitive matters.
8. Act as a "company antenna," identifying emerging business priorities, challenges, and opportunities before they become critical.

1. 5+ years of experience as an executive assistant supporting C-level executives.
2. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
3. Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
4. High level of discretion and experience handling sensitive, confidential information.
5. Excellent written and verbal communication skills, in both French and English.

1. A postsecondary education or a bachelor's degree in a related field.
2. Strong problem-solving skills, adaptability, and ability to anticipate leadership needs.
3. Experience coordinating board meetings and preparing executive-level presentations.

Do you think you can bring this role to life? Or add your own color? You don’t need to check every single box; passion goes a long way and we appreciate that skillsets are transferable.

Send us your application, we want to hear from you!

Join the Coveolife!

We encourage all qualified candidates to apply regardless of, for example, age, gender, disability, gaps in CV, national or ethnic background.