Office Assistant jobs in Canada

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

About Staffing works with a number of companies across Calgary that require temporary, casual, and part-time workers.

We are working with multiple employers in Calgary, Alberta, who are seeking outstanding candidates for Executive Assistant roles. These opportunities include both short-term and long-term assignments.

The ideal candidate will be proactive, energetic, and professional, with a keen eye for detail and excellent communication skills. They will interact with both internal and external stakeholders, demonstrating a high level of confidentiality and discretion. Maintaining a composed and professional presence, they will also be adaptable and resourceful when handling both personal and business-related responsibilities.

If you’re an experienced Executive Assistant looking to keep busy with temporary work, we’d love to hear from you!

Duties and Responsibilities:

The key job functions are:

1. Assist senior staff (C-suite executives, directors, and other leaders) with calendar management, meeting and presentation preparation, correspondence, expense reporting, and travel arrangements.
2. Handle sensitive and confidential documents, files, records, and contact information with discretion.
3. Organize board meetings, including preparing and distributing relevant documentation.
4. Coordinate business and personal events as required.
5. Provide general administrative support across various functions.
6. Support administrative staff as needed.
7. Perform other duties as assigned.

Qualifications:

1. Successfully complete a criminal and credit check.
2. A track record of building positive relationships.
3. Advanced knowledge of MS Word, PowerPoint and Excel.

Experience:

1. A minimum of 5 years experience in an Executive Assistant role is required.

Skills:

1. Confident, poised, and professional.
2. Excellent communication skills, both written and verbal.
3. High attention to detail and organization.
4. Energetic and positive demeanour, takes pride in getting the job done.
5. Exceptional relationship building skills.
6. Flexible and adaptable in nature, able to shift and manage multiple priorities.
7. Proactive, able to anticipate needs and solve problems before they arise.
8. Strong sense of confidentiality and discretion.
9. Flourishes in a fast-paced environment.

Base Salary:

1. Temporary placements range from $25.00-$28.00+ per hour, based on experience and qualifications.
2. Temporary and Contract employees are pay-rolled weekly via direct deposit.

Work Hours:

1. Varies per assignment.
2. Monday to Friday.

Remote Work:

1. This position is not remote and required to be on-site.

Additional Notes:

1. This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
2. All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing Team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen, and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyone is heard and valued. You Be You—we insist.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs, so check back with us regularly.

Please reference Job ID:42703 in your application.

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