Office Manager

Recooty; Port Hope; Remote; CAD 60,000 - 80,000; Part time

Job summary

Join a supportive and collaborative women-owned healthcare business focused on providing skilled massage therapy services. This role involves maintaining accurate client accounts, tracking hours and tips for therapists, and ensuring compliance with privacy guidelines. With flexible working hours and a friendly environment, you'll play a crucial part in our team's success. As the business grows, so will your opportunities for increased hours and pay. If you're detail-oriented and comfortable working with numbers, this is the perfect opportunity for you to make a meaningful impact in a high-end wellness organization.

Qualifications

• Detail-oriented individual needed to maintain accurate client accounts.
• Comfortable with numbers to track hours and tips for therapists.

Responsibilities

• Ensure client accounts are accurate and up-to-date.
• Track hours and tips for three massage therapists.

Skills

Detail-oriented

Comfortable with numbers

Ability to follow privacy/HIPAA guidelines

Tools

MassageBook

ADP

Job description

We are a small, women-owned healthcare business that is supportive, collaborative, and customer-centric. Our goal is to provide skilled massage therapy services for people with cancer, fibromyalgia, and other serious or complex conditions -- and everybody else.

This job does not include any medical billing at this time. It is primarily keeping our client accounts accurate, matching up Square transactions with client check-outs, and tracking hours and tips for three massage therapists.

Our work environment includes:

1. Flexible working hours -- work whenever is convenient for you, as long as you complete the tasks within 24-48 hours depending on the situation
2. Friendly, no-drama contact with our massage providers via text or phone

This job will take up to 5 hours a week for now. It will require someone who is:

1. detail-oriented (be sure our clients' accounts are accurate)
2. comfortable with numbers (track massage therapists' hours and tips)
3. willing to use a few different apps and software programs to find information (MassageBook, ADP to submit payroll information)
4. able to follow privacy/HIPAA guidelines (client info must stay private)
5. available to answer texts from massage providers every few days when questions arise (Help us keep our clients informed about their accounts, locate information about gift certificates in our system)
6. comfortable in a very professional, high-end wellness organization

Over the next year or so, our business will very likely grow -- possibly to double its size. As demands increase, so will hours and pay.