Office Administration jobs in Canada

Join the #1 Real Estate Brokerage in Parkland

The top-selling real estate brokerage in Parkland is seeking a highly organized and experienced Office Managerto oversee the daily operations of our fast-paced and dynamic office. We are looking for someone with a strong administrative background in real estate who thrives in a team-oriented environment and is passionate about fostering a well-run, efficient, and positive workplace.

• Be part of the most successful and innovative brokerage in Parkland
• Work alongside top-producing agents and award-winning marketing staff
• Grow with a supportive team that values initiative, creativity, and efficiency

• Oversee and coordinate daily office operations, including scheduling, office maintenance, and vendor management
• Organize and support internal meetings, events, and real estate seminars
• Act as a point of contact for internal staff, agents, and external partners
• Maintain a clean, professional, and productive office environment
• Assist with listing coordination:
• Support agents in preparing and uploading listings to the MLS
• Ensure listing packages are complete and accurate
• Make sure all files are in compliance and close files, and distribute the commission
• Coordinate listing timelines, photography, signage, and marketing materials
• Handle incoming calls, emails, and inquiries with professionalism and attention to detail
• Maintain digital and physical filing systems and transaction logs
• Keep office systems running smoothly including ordering office supplies, organizing filing systems, maintaining office equipment, optimizing the organizational budget, and scheduling meetings
• Manage office’s secretarial duties including leading day-to-day operations and overseeing administrative assistants
• Communicate with third-party vendors, contractors, service providers and customers as a representative of our organization
• Optimize office policies and procedures to meet internal needs while upholding our business standards
• Execute other office administration and human resources tasks as assigned

Requirements:

• 3+ years of administrative experience in a real estate officeis required
• Strong knowledge of real estate terminology, MLS systems, and listing processes
• Highly organized with excellent time management skills
• Proficient in office software (Google Workspace, CRM tools, MLS platforms)
• Excellent communication skills, both written and verbal
• Self-starter with the ability to manage multiple tasks and prioritize in a deadline-driven environment
• Must have graduated high school, received a G.E.D. or equivalent
• Over 2 years of prior management experience or similar work experience in an office environment
• Must possess exemplary problem-solving, communication, and time management skills
• General computer skills with Microsoft Office or similar systems

$45,000 yearly

Our team leader is in the top 5 in Broward County, Florida! We are also the top-selling Parkland real estate brokerage and the top one in Coral Springs for listings. Helping thousands of families over the past 23+ years achieve their personal and real estate goals has been extremely rewarding. Our team's ultimate goal is to provide a service beyond clients' expectations, allowing all to feel comfortable buying and selling with confidence.

We have been a real estate team in Parkland for 23+ years. In April 2021, we opened our Brokerage, Parrot Realty, a Brokerage created, opened, and operated by Agents. Parrot Realty is not your typical brokerage. Your Leadership Team is in the trenches with you every day, specializing in Contract Sales and Negotiations, Production Optimization, Lead Generation, and Marketing.