Records Management Clerk

Northwest Employment Works; Sioux Lookout; On-site; CAD 30,000 - 60,000; Full time

Job summary

A municipal employer in Sioux Lookout is seeking a Records Management Clerk to support the organization and management of records. The ideal candidate will have strong organizational skills, attention to detail, and experience in records management or clerical work. Responsibilities include sorting and digitizing records, assisting with compliance audits, and ensuring confidentiality. The role offers competitive pay at $31.72 per hour for 37.5 hours a week, with opportunities to contribute to effective municipal services.

Qualifications

• Experience in records management or clerical work preferred.
• Knowledge of records management principles and legislation.
• Ability to adapt and prioritize tasks independently.

Responsibilities

• Support the implementation of the records management system.
• Sort, classify, and organize electronic and physical records.
• Digitize documents through scanning and indexing.
• Assist with retention schedules and compliance audits.
• Maintain accuracy and confidentiality of all records.

Skills

Strong organizational skills

Attention to detail

Strong communication skills

Teamwork skills

Proficiency with Microsoft Office

Ability to manage confidential information

Education

Post-secondary education in Office Administration or related field

Tools

Electronic records systems

Job description

We’re looking for a motivated Records Management Clerk who is passionate about organization, accuracy, and making information easy to find. If you love bringing order to complexity and want your work to support efficient, effective municipal service, this is may be the role for you.

What You’ll Do

• Supporting the implementation and maintenance of the municipal records management system
• Sorting, classifying, indexing, and organizing electronic and physical records
• Digitizing documents through scanning and indexing, quality checks, and accurate indexing
• Assisting with retention schedules, disposal processes, and compliance audits
• Locating, retrieving, and archiving records for internal departments
• Preparing records for secure storage or destruction under approved policies
• Assisting with FOI-related records searches
• Maintaining accuracy, completeness, and confidentiality of all records

What You Bring

• Post-secondary education in Office Administration, Records and Information Management, or related field
• Strong organizational skills and attention to detail and accuracy
• Experience in records management or clerical work (municipal experience an asset)
• Knowledge of records management principles and related legislation
• Ability to manage confidential and sensitive information with discretion
• Strong communication and teamwork skills
• Proficiency with Microsoft Office and electronic records systems
• Ability to adapt, prioritize tasks, and work independently

A detailed job description is available upon request.

37.5 hours per week starting at $31.72 per hour.

This is a current vacancy with CUPE Local 2141.

Submit your resume, cover letter, and supporting documents to [e-mail] by noon on January 2, 2026.

Only those candidates selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used for the purpose of job selection. Any queries relating to the collection of personal information should be directed to the Office of the Clerk. For additional information, visit our website at www.siouxlookout.ca.

The Municipality of Sioux Lookout is committed to fostering equity, diversity, and inclusion, and welcomes applications from all qualified individuals, regardless of race, gender, sexual orientation, disability, or other factors, as we strive to create a diverse and inclusive workplace.

Accommodations are available upon request at all stages of the hiring process.