Executive Assistant Legal

Enbridge; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading energy provider located in Toronto is seeking an Executive Assistant to support the VP of Legal and the Legal Team. This role involves managing multiple calendars, organizing travel arrangements, and handling sensitive information. The ideal candidate has a minimum of 5 years' experience in administration, proficiency in Microsoft Office, and exceptional communication skills. The position offers flexible working arrangements and opportunities for career development with competitive benefits.

Benefits

Competitive benefits package

Flexible working arrangements

Career development opportunities

Qualifications

• Minimum of 5 years of experience in an administrative role.
• Experience managing a busy travel schedule.
• Ability to work independently and under pressure.

Responsibilities

• Provide high-level administrative support to the VP of Legal.
• Coordinate executive travel and manage multiple calendars.
• Assist with document and presentation material preparation.

Skills

Proficient with Microsoft Office Suite

Strong written and verbal communication

Time management skills

Ability to manage multiple projects

Discretion and sensitivity

Education

Relevant education in administrative field

Tools

Microsoft Teams

SharePoint

Job description

Posting End Date: January 05, 2026

Employee Type: Regular-Full time

Union/Non: This is a non-union position

This position provides high level administrative support to the Vice President, Legal. It also includes team facing responsibilities more broadly. The Executive Assistant Legal is responsible for administrative support and broad coordination for the VP of Legal and the Legal Team. This includes calendar management of multiple calendars, travel coordination, support with routine correspondence, invoicing and expense reports, meeting/event planning. The incumbent must be proficient with the Microsoft suite of programs, specifically Word, Excel and PowerPoint. As this role will be supporting senior members at Enbridge and work closely with the Executive team, information is highly confidential and the workload is multifaceted and time sensitive.

We offer opportunities for career development, growing your knowledge and skills, and an exciting career with competitive benefits and pension package including generous time off.

Apply today to this excellent opportunity on our diverse team! #joinourteam

*Note: Internally this role is called Admin Assistant IV.

What You Will Do:

• Arrange executive travel (domestic and international) with detailed itineraries.
• Manage calendars, travel arrangements, time entry, and expense report submission for assigned Vice President, who travels frequently.
• Anticipate and initiate appropriate actions to conserve the leader’s time, e.g., manage her schedule, manage access, screen and respond to routine and complex e-mails and correspondence.
• Interact with the Executive Management Team (EMT), other executives and their assistants.
• Form strong partnerships with multiple internal stakeholders to deliver/provide value-added support.
• Coordinate bi-weekly legal reporting to the EVP & CLO on behalf of the entire legal team.
• Coordinate complex company meetings, conferences, and functions.
• Book meeting rooms, design team meeting agendas, and compile and post meeting materials in advance of scheduled meetings.
• Coordinate with external vendors to receive, track, distribute, and process external invoices.
• Maintain department meeting structure, distribution lists, group mailboxes, group calendars, etc.
• General coordination of team events, department town halls, receptions, and celebrations.
• Coordinate meetings with internal and external parties, including arranging any hospitality requirements.
• Assisting Sr leaders with document and presentation material preparation (structure development and formatting).
• Submit service/access requests for team via MyService system (i.e. on-boarding, off-boarding, new access/asset requirements, etc.).
• Manage office moves and space allocation for assigned departments.
• Order and maintain office supplies.
• Other duties as assigned.

Who You Are: Required:

• Relevant education and a minimum of 5 years of experience in the administrative field; or an equivalent combination of education and experience.
• Experience managing a busy travel schedule.
• Proficient with Microsoft Office Suite, Microsoft Teams, and SharePoint.
• Ability to deal with multiple projects at one time and bring them to successful conclusion within deadlines.
• Ability to work independently and possess excellent time management skills.
• High level of communication, both written and verbal, and able to communicate successfully at various levels of the organization.
• Requires a high level of discretion, tact and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.
• Demonstrated success working with and providing effective support to multiple senior leaders.

Preferred:

• Completion of an Office Administration or equivalent program.
• Knowledge of Workday and Team Connect.

Working Conditions:

• Office environment
• Work independently as a self-starter.
• This position works in a fast-paced office environment on a team that is geographically dispersed.
• Heavy workloads at times, requiring production of accurate work on a very short time line.
• Ability to maintain high degree of independence in the day-to-day performance of duties.
• Requires a high degree of discretion, tact and diplomacy in dealing with senior level internal and external contacts as well as highly confidential and sensitive information.

Flex Work Arrangements:

Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option.

At this time, Enbridge cannot transfer or sponsor a work visa or employment authorization for this position.

This position does not offer relocation assistance.

At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

Information For Applicants:

• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com.