Executive Assistant (US)

CanMar Recruitment; Surrey; On-site; CAD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Canada is seeking a highly organized Executive Assistant to support the CEO and President of a U.S. portfolio company. Responsibilities include managing schedules, coordinating travel, and supporting overall office efficiency. Ideal candidates will have 3+ years of relevant experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. A valid driver's license and a reliable vehicle are also required for this role.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Professional-level written and verbal communication skills.
• High attention to detail with the ability to multitask in a fast-paced setting.
• Strong proficiency with Google Workspace and/or Microsoft Office.
• A high level of integrity, discretion, and reliability.
• Valid driver’s license and access to a reliable vehicle (required).

Responsibilities

• Manage and optimize the CEO’s calendar, email, and meeting coordination.
• Coordinate complex travel arrangements, itineraries, and logistics.
• Prepare and edit internal and external correspondence, presentations, and reports.
• Track follow-ups, ensure deadlines are met, and keep the CEO focused on top priorities.
• Liaise with internal departments and external partners.
• Maintain confidentiality and professionalism at all times.
• Coordinate logistics for internal meetings and events.
• Support general office administration, including printing and filing.
• Greet and host guests and visitors to the Executive Office.
• Conduct research and gather information to support decision-making.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Multitasking

Proficiency in Google Workspace

Proficiency in Microsoft Office

Job description

destinationone is pleased to partner with the Monark Group to recruit a highly organized, detail-driven Executive Assistant who will support the CEO and President of a key U.S. portfolio company. In this dynamic, fast-paced role, you’ll act as the right hand to the CEO—ensuring schedules run smoothly, communication is streamlined, and top priorities are executed without friction. You’ll also work closely with the Chief of Staff and senior leadership team to support the overall rhythm of the Executive Office.

About You

We’re looking for someone who is proactive, adaptable, and thrives in a high-performance environment. If you’re the kind of person who anticipates needs before they’re spoken, keeps everything running behind the scenes, and enjoys being at the center of it all—this role is for you.

About Monark

Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas: Global Shipping Logistics, Health Technology, and Real Estate Development. With more than five decades of industry expertise, we combine deep technical know-how, rigorous quality standards, and a people-first culture to deliver measurable impact for our clients, partners, and communities.

At Monark Group, their mission is to innovate responsibly—partnering with purpose-driven organizations to solve complex challenges, empower people, and build resilient ecosystems. Recognized as a Great Place to Work® for 2024–2025, we cultivate a culture of integrity, collaboration, and continuous improvement:

• Integrity & Trust: We hold ourselves to the highest ethical standards in every endeavor.
• People Empowerment: We invest in our team’s growth, believing that empowered individuals drive the greatest impact.
• Innovation & Excellence: We challenge conventions, embracing bold ideas and cutting‑edge technologies to deliver best‑in‑class solutions.
• Sustainability & Community: We prioritize long‑term, responsible growth—balancing business goals with environmental stewardship and social responsibility.

Key Responsibilities

Executive & Administrative Support

• Manage and optimize the CEO’s calendar, email, and meeting coordination.
• Coordinate complex travel arrangements, itineraries, and logistics.
• Prepare and edit internal and external correspondence, presentations, and reports.
• Track follow‑ups, ensure deadlines are met, and keep the CEO focused on top priorities.
• Liaise with internal departments and external partners, including legal counsel and vendors.
• Maintain confidentiality and professionalism at all times.

Event & Office Coordination

• Coordinate logistics for internal meetings, team events, offsites, and executive retreats.
• Oversee upkeep of the executive office, coffee bar, and boardroom areas.
• Support general office administration, including printing, filing, supplies, and courier services.
• Greet and host guests and visitors to the Executive Office.

Personal Assistance & Lifestyle Management

• Manage personal appointments, errands, and family scheduling as required.
• Coordinate home maintenance services, vehicle servicing, and gift planning.
• Handle personal financial tasks such as deposits and petty cash tracking.
• Provide occasional transportation support (must have valid driver’s license and vehicle).

Ad Hoc Projects & Special Assignments

• Conduct research and gather information to support decision‑making.
• Assist with project coordination across business initiatives.
• Maintain and update business contact records, CRM entries, and digital files.
• Assist with special assignments and projects to support the CEO or executive team.

Requirements

• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Professional‑level written and verbal communication skills.
• High attention to detail with the ability to multitask in a fast‑paced setting.
• Strong proficiency with Google Workspace and/or Microsoft Office.
• A high level of integrity, discretion, and reliability.
• Valid driver’s license and access to a reliable vehicle (required).

About destinationone Consulting

destinationone Consulting is a North America‑based strategic recruitment, executive search, and HR advisory firm serving purpose‑led organizations across high‑impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non‑Profit, Sustainability and other public sector domains.

How to Apply

If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While we may not be able to contact everyone, we will connect with candidates whose profiles match the requirements of the role.

Rest assured, your profile will remain in our network, and we’ll reach out when a suitable opportunity arises.

To learn more about us and stay updated on opportunities, follow destinationone Consulting on LinkedIn.

Thank you for considering destinationone Consulting—we’re excited to support you in your career journey.