STUDENT - Administrative Support Worker (EMS)

Thunder Bay; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

A municipal government office in Northwestern Ontario is seeking a Summer Student who will perform general office duties, assist with scheduling, payroll, and accounts payable, and manage inquiries from the public. Candidates must be secondary school graduates, ideally enrolled in a post-secondary program related to accounting or business. Proficiency with computers and software such as Word and Excel is required. This role offers valuable experience within a supportive team environment.

Responsibilities

• Provide assistance with scheduling, payroll, and accounts payable.
• Answer public inquiries and record messages and complaints.
• Carry out data entry for Personal Health Information and employee-related information.
• Perform general office duties.
• Collect confidential information from clients and paramedics.

Skills

Ability to communicate effectively

Proficient in the use of computers

Ability to deal with the public

Work well in a team environment

Ability to work with minimal supervision

Education

Secondary school graduate or equivalent

Enrolled in a post-secondary program related to accounting, business or office administration

Tools

Microsoft Word

Microsoft Excel

Adobe software

Job description

POSITION SUMMARY

Under the general supervision of the Superintendent of Administrative Services; is responsible to perform general office duties.

MAJOR RESPONSIBILITIES

• Provide assistance with scheduling, payroll and accounts payable
• Answers public inquires/phone and recording messages and complaints.
• Personal Health Information (PHI) and employee related data entry
• Perform general office duties.
• Perform such other related duties as may be assigned.
• Collect confidential information from clients & paramedics

QUALIFICATIONS

Education/Experience

• Must be a secondary school graduate or equivalent
• Must be enrolled in a post-secondary program related to accounting, business or office administration

Skills & Abilities

• Must be able to work with minimal supervision
• Must be highly motivated and work well in a team environment
• Ability to communicate effectively & concisely, both orally & in writing
• Ability to deal with the public and staff in a courteous and tactful manner
• Proficient in the use of computers and current related software (Word, Excel, and Adobe)

Assets

• Administrative skills would be an asset

Conditions of Employment

• Must undergo a successful Criminal Records & Judicial Matters Check (CRJMC)

General Information

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

Ontario Human Rights Code

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

Accommodation

Reasonable accommodations are available upon request for all parts of the recruitment process.

Privacy

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: [phone]

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

Summer Student

If you are offered a position as a summer student, you will be required to show proof of completing a full-time/part-time academic year (September to April) in 2024/2025 at a school, college, university or other educational institution. You may also be required to show proof of validity of your driver’s licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.