Executive Assistant jobs in Canada

Location: Abbotsford, British Columbia, CA

Company: RailWorks

• Salary Range:$55,000 - $70,000
• Company events
• Employee Assistance Program
• Employer RRSP match
• Competitive Time Off Policy

The Office Administrator provides support and assistance to the Office and Operations. Responsibilities will include reviewing and forwarding payroll, working with JD Edwards, maintaining, and updating files and related systems, assist the office team with information management along with general administrative tasks.

• Performs day to day accounting functions such as payroll, accounts payable, accounts receivable, collections, job/labour/equipment cost coding. Liaises with operations and customers to resolve issues or questions.
• Performs required accounting functions and reporting by the required deadlines. Responsible for assisting with period end activities, answers questions, provides reports/data as required.
• Completes human resources/payroll functions at the divisional level by performing duties such as tracking recruitment, on-boarding new hires or recalled workers, setting up and managing employee/payroll files and related documentation including ROEs and employment letters, administering benefits, staff payments, garnishees, WCB, union remittances.
• Performs a variety of administrative tasks related to job/project files such as setting up jobs in JDE, maintaining related job files and documentation, ensuring appropriate cost coding for labour, equipment and other expenses, assisting with invoicing and collections.
• Assists key internal and external stakeholders such as the operations, and vendors, providing information and updates as necessary.
• Answer phones and direct company inquiries as needed.
• Perform other related administrative or project-based duties as assigned.

• Grade 12 graduation; completion of an accounting program preferred.
• Minimum 2 years experience with payroll functions.
• Minimum 2 years experience related to general office administration.
• Demonstrated ability to use Outlook, Excel, Word, Access, and JD Edwards.
• Ability to self-manage, work independently, and participate in a team environment.
• Exceptional analytical, planning, and organizational skills.
• Demonstrated ability to build relationships and work effectively in a team.
• Ability to lead self, show initiative and commitment to task.
• Strong interpersonal and communication (written and verbal) skills.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.

RailWorks is North America’s leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.