administrative assistant

SOUTHPACE VISA SOLUTIONS LTD; Abbotsford; On-site; CAD 40,000 - 50,000; Full time

Job summary

A professional services company located in Abbotsford is seeking an administrative professional to perform essential office duties. The ideal candidate should have a college certificate or equivalent experience, proficiency in MS Office, and the ability to multitask effectively. This permanent position requires 30 to 40 hours of work per week, primarily in English.

Qualifications

• 1 year to less than 2 years of experience required.
• Permanent position with 30 to 40 hours of work per week.
• Language of work: English.

Responsibilities

• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Compile data, statistics, and other information.
• Order office supplies and maintain inventory.
• Arrange travel and make reservations.
• Greet people and direct them to contacts or service areas.
• Maintain filing systems and proofread correspondence.

Skills

Ability to multitask

Flexibility

Organized

Team player

Accurate

Client focus

Reliability

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Office

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Screening questions

• Are you authorized to work in Canada?
• Are you willing to relocate for this position?

Experience

• 1 year to less than 2 years
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 40 hours per week