Office & Administrative Coordinator

Spectrum Security-Sound Ltd.; Whitehorse; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading office management firm located in Whitehorse, Yukon is seeking an organized administrative professional to coordinate various office functions. The ideal candidate must possess strong communication skills and be capable of multitasking. You will handle tasks ranging from scheduling appointments to maintaining filing systems, ensuring efficient office operations. A background in office management and relevant education is required. This is a permanent, full-time position with a focus on supporting teamwork and effective communication.

Benefits

On-the-job training for newcomers and youth

Mentorship opportunities for Indigenous workers

Qualifications

• Education from a program of 1 to 2 years or equivalent experience is required.
• Experience of 7 months to less than 1 year is preferred.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Arrange travel and make reservations.
• Greet people and direct them.
• Maintain filing systems.
• Send invoices and receive payments.
• Manage routine office functions including reception.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organized

Team player

Reliability

Time management

Quick learner

Education

College or CEGEP or equivalent experience

Job description

A leading office management firm located in Whitehorse, Yukon is seeking an organized administrative professional to coordinate various office functions. The ideal candidate must possess strong communication skills and be capable of multitasking. You will handle tasks ranging from scheduling appointments to maintaining filing systems, ensuring efficient office operations. A background in office management and relevant education is required. This is a permanent, full-time position with a focus on supporting teamwork and effective communication.