administrative assistant

Spectrum Security-Sound Ltd.; Whitehorse; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading office management firm located in Whitehorse, Yukon is seeking an organized administrative professional to coordinate various office functions. The ideal candidate must possess strong communication skills and be capable of multitasking. You will handle tasks ranging from scheduling appointments to maintaining filing systems, ensuring efficient office operations. A background in office management and relevant education is required. This is a permanent, full-time position with a focus on supporting teamwork and effective communication.

Benefits

On-the-job training for newcomers and youth

Mentorship opportunities for Indigenous workers

Qualifications

• Education from a program of 1 to 2 years or equivalent experience is required.
• Experience of 7 months to less than 1 year is preferred.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Arrange travel and make reservations.
• Greet people and direct them.
• Maintain filing systems.
• Send invoices and receive payments.
• Manage routine office functions including reception.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organized

Team player

Reliability

Time management

Quick learner

Education

College or CEGEP or equivalent experience

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Work setting

• Willing to relocate
• General office

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Send invoices
• Record and relay information
• Receive payments from customers
• Manage routine office functions including reception, telephone and booking appointments
• Maintain work records and logs
• Issue receipts and other forms

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Reliability
• Time management
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Do you live near the job location?
• What is the highest level of study you have completed?

Experience

7 months to less than 1 year

Support for newcomers and refugees

Supports newcomers and / or refugees with foreign credential recognition

Support for youth

Offers on-the-job training tailored to youth

Support for Indigenous people

Offers mentorship, coaching and / or networking opportunities for Indigenous workers

Durée de l'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 40 hours per week