Secretary - Engineering

Amwaj Rotana Jumeirah Beach; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent hotel in Dubai is seeking a dynamic Secretary to support its Engineering team. The role involves providing administrative assistance, managing schedules, and organizing travel arrangements. Ideal candidates should have experience in a similar position, proficient in Microsoft Office, and possess strong communication and organizational skills. This opportunity is perfect for individuals looking to contribute significantly to a structured operational environment.

Qualifications

• Proven experience as a Secretary or Administrative Assistant in an engineering environment.
• Proficiency in MS Office suite and office management tools.
• Excellent organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Engineering team.
• Prepare and distribute engineering-related documents and reports.
• Maintain organized filing systems for engineering documents.
• Coordinate communication between different departments.
• Manage office supplies inventory for the Engineering department.

Skills

Microsoft Office Suite proficiency

Exceptional written and verbal communication skills

Strong organizational and time-management abilities

Attention to detail

Ability to multitask

Problem-solving skills

Excellent interpersonal skills

Basic knowledge of engineering terminology

Education

Diploma or certification in Office Management

Job description

Summary

We are seeking a dynamic Secretary to support our Engineering team with administrative tasks and ensure smooth operations within the department.

Job Responsibilities

1. Provide administrative support to the Engineering team such as scheduling meetings, managing calendars, and organizing travel arrangements.
2. Prepare and distribute engineering-related documents, reports, and presentations.
3. Maintain organized filing systems for engineering documents and correspondence.
4. Assist in coordinating communication between different departments and external stakeholders.
5. Handle incoming calls and emails, directing them to the appropriate team members.
6. Assist in monitoring and maintaining office supplies inventory for the Engineering department.

Candidate Requirements

1. Proven experience as a Secretary or Administrative Assistant, preferably in an engineering or technical environment.
2. Proficiency in MS Office suite and other office management tools.
3. Excellent communication and organizational skills.
4. Ability to multitask and prioritize tasks effectively.
5. Attention to detail and problem-solving skills.
6. Diploma or certification in Office Management or related field is a plus.

Skills

1. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
2. Exceptional written and verbal communication skills
3. Strong organizational and time-management abilities
4. Attention to detail and accuracy
5. Ability to multitask and prioritize tasks effectively
6. Knowledge of office equipment and procedures
7. Ability to maintain confidentiality and handle sensitive information
8. Problem‑solving skills
9. Excellent interpersonal skills
10. Basic knowledge of engineering terminology