Secretary jobs in United Arab Emirates

Executive Secretary to SVP – Human Resources

Emirates Flight Catering | Dubai, UAE | On-site

Are you an exceptionally organized and proactive professional looking to support senior leadership in a fast‑paced, high‑impact environment? Emirates Flight Catering (EKFC) is seeking an Executive Secretary to provide advanced administrative and executive support to our SVP – Human Resources.

This is a key role for someone who thrives on managing complexity, maintaining confidentiality, and enabling effective decision‑making at the highest levels of the organization.

• Efficiently manage the SVP’s agenda, prioritize complex and time‑sensitive matters, and ensure timely availability of essential reports and documents.
• Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
• Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP’s time.
• Serve as the primary point of contact for the SVP’s office—handling calls, visitors, emails, and correspondence with professionalism and discretion.
• Prepare high‑quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
• Support special projects through research, data gathering, and coordination across departments.
• Compile departmental reports and assist with budget‑related information.
• Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.

This position is pivotal to the daily operations of the Human Resources leadership office. As a trusted partner to the SVP, the Executive Secretary ensures smooth execution of critical administrative and executive functions. Operating in a fast‑paced and dynamic environment, the role demands discretion, sound judgement, and the ability to prioritise multiple tasks, enabling the SVP and the HR leadership team to focus on strategic initiatives while maintaining strong engagement with internal and external stakeholders.

• Bachelor’s degree in any discipline (preferred)

• At least 5 years supporting senior leaders, VVIP offices, or high‑level executives
• Experience in Aviation, Airlines, Travel, or FMCG is a plus

• Excellent communication skills, both written and verbal in English
• Comfortable working with multiple stakeholders in a large, diverse organization
• Highly proactive, resourceful, and able to anticipate what needs to be done
• Strong planner and organiser with the ability to manage several priorities at once
• Tech‑savvy with good computer skills and an eye for detail
• Able to solve problems, maintain discretion, and ensure smooth operations
• Collaborative and adaptable, thriving in a dynamic, fast‑paced environment

If you are passionate about making an impact, supporting leadership, and contributing to a high‑performing HR team, we would love to hear from you!

Apply now and become a key member of EKFC’s journey of excellence and innovation.