Receptionist Secretary

ZFZ Express; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading logistics company in Sharjah is seeking an experienced front desk administrator. You will manage visitor interactions, coordinate schedules, and support office operations. The ideal candidate will have prior experience in a similar role, strong organizational abilities, and proficiency in MS Office. This position emphasizes multitasking and effective communication to ensure smooth office flow and excellent visitor experiences.

Qualifications

• Previous receptionist or administrative assistant experience required.
• Proficiency in MS Office and office equipment necessary.
• Strong verbal and written communication skills essential.

Responsibilities

• Greeting visitors and managing visitor logs.
• Answering and screening phone calls.
• Managing calendars and scheduling appointments.
• Preparing documents and handling general office duties.
• Monitoring inventory and ordering office supplies.
• Assisting with HR tasks and supporting events.

Skills

Organizational skills

Communication skills

Multitasking skills

Customer service attitude

Tools

MS Office (Word, Excel, Outlook)

Job description

Manages the front desk, greets visitors, handles calls, and provides crucial administrative support like scheduling, correspondence, filing, and managing supplies, requiring excellent organization, communication, and multitasking skills to maintain smooth office flow and support staff/management.

Key Responsibilities

• Front Desk Management: Greeting visitors, directing them, managing visitor logs, maintaining a tidy reception area, and controlling office access.
• Communication Hub: Answering, screening, and forwarding phone calls; managing incoming/outgoing mail, emails, and deliveries.
• Scheduling & Coordination: Managing calendars, booking meetings, scheduling appointments, and coordinating travel arrangements.
• Administrative Support: Preparing documents (memos, reports, presentations), data entry, filing, photocopying, and handling general office duties.
• Office Supplies & Logistics: Monitoring inventory, ordering supplies, and assisting with office organization.
• Support for Staff: Assisting with HR tasks (onboarding), liaising with other departments, and supporting events.

Key Skills & Qualifications

• Experience: Previous receptionist or administrative assistant role.
• Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and office equipment.
• Soft Skills: Strong verbal/written communication, multitasking, time management, organizational skills, professionalism, and a customer-service attitude.