Office Assistant Secretary

Boskalis; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading marine services company is seeking an Office Assistant / Secretary for their Abu Dhabi office. The role includes welcoming visitors, managing office supplies, handling accommodation needs for staff, and supporting HR coordination. Ideal candidates should have 2-3 years of relevant experience and strong communication skills in English. Proficiency in MS Office is essential, particularly Excel. The position offers career growth within a vibrant company culture.

Qualifications

• 2 - 3 years’ relevant work experience in a multinational company.
• Experience with MS Office, particularly Excel.

Responsibilities

• Welcome and assist visitors, ensuring their needs are met.
• Maintain office area and ensure it is tidy and presentable.
• Manage company provided accommodation and coordinate with HR.

Skills

Excellent communication skills in English

Attention to details

Outstanding problem-solving skills

Proactive and Customer oriented approach

Ability to anticipate needs

Tools

MS Office

Job description

Company Description

Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase in global trade, demand for (new) energy, and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.

Within a vibrant company culture, you will be working as part of a diverse, international team of experts. We offer you the opportunity to realize your full personal potential and expand your professional career by creating new horizons. Together!

Job Description

You will make your mark as Office Assistant / Secretary at our Abu Dhabi branch office. As an Office Assistant / Secretary at our Abu Dhabi branch office, you will have the opportunity to make a strong impression on our employees and visitors. Your responsibilities will include warmly welcoming and assisting visitors, ensuring their needs are met and questions answered. Additionally, you will be expected to handle incoming calls promptly and professionally, directing them to the appropriate departments or taking messages when necessary. Your attention to detail and professional demeanor will contribute to creating a positive and welcoming environment for all who enter our office.

Your responsibilities as an Office Assistant / Secretary are:

• Ensure office area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures). Provide basic and accurate information in-person and via phone/email, direct visitors to the appropriate person and office.
• Maintain office security by following safety procedures, controlling access via the reception desk (monitor logbook), and issuing visitor badges. Perform other clerical receptionist duties as needed.
• Managing company provided accommodation including searching, securing, and furnishing new apartments, as well as handling lease renewals.
• Coordinate with HR Department regarding the accommodation and transportation requirements for new hires and visitors.
• Update the company intranet site with the latest news and information and manage in‑and outgoing post and courier deliveries.
• Organize company events, special celebrations, dinners, etc.
• Assisting in keeping the office facilities to its utmost operational capacity

Your qualities and experience

• Excellent communication skills in English both written and verbal.
• At least 2 - 3 years’ relevant work experience, preferably in a multinational company, multicultural environment.
• Experience in MS Office (excellent Excel skills).
• Good listening skills, ability to anticipate, and attention to details.
• Outstanding problem-solving skills and flexibility.
• Proactive and Customer oriented approach.

Qualifications

What you can expect

• Career opportunities: We challenge you every day to get better. Together we realize your full personal and professional career by creating development opportunities.
• Warm welcome: We warmly welcome our new colleagues, so they feel at home as soon as possible. During your online onboarding program, we give you all the ins and outs of Boskalis!

Extra information

• Your team: You will be part of the office and facility management team.
• Where you will work: You will work from our beautiful office in Abu Dhabi.
• Fulltime/ part- time job: The position of Office Assistant / Secretary is a fulltime job.
• Procedure: All you need to do to apply for a job is to complete the online application form and send it to us along with your CV and cover letter. As soon as you have sent your application, you will receive a confirmation email. Depending on the job, we will invite you for two or more interviews via Microsoft Teams or at our office. If both sides are happy to proceed after interviews, we will make you an offer to join Boskalis. After successfully completing all the steps in the procedure, we warmly welcome you to our organization.

Additional Information

Want to know more?

We are more than happy to answer your questions about the position, please contact Melisha Nazareth, Corporate Recruiter via our career page.

Interested?

Please apply by filling in your details and by uploading your cover letter and CV on our careers site.

Please note:

Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and ask for such contributions.

Disclaimer for Recruiters and Recruitment Agencies

We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way; at Boskalis, we handle recruitment ourselves. Therefore, we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.