Procurement Officer jobs in United Arab Emirates

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The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. On average, WFP reaches more than 90 million people with food assistance in 80 countries each year.

WFP’s operation in the UAE was established in 2001 and has since become a crucial base for global humanitarian operations, supporting the emergency preparedness and fast intervention activities of both WFP and its humanitarian partners. The strategic location of the UAE, world-class logistics infrastructure, supportive host government and access to huge supplier markets makes WFP in the UAE ideally situated to deliver critical aid services to operations around the world.

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

Job Title : Procurement Assistant

Level : SC 5

Salary : Starting from AED 19,381.86 per month (inclusive of pension), plus medical insurance and other entitlements.

Duration of Employment : 12 months with possibility of extension

Under the overall guidance of the Procurement Officer, the incumbent, based in Dubai-UAE, will be responsible for operational support service in procurement.

1. Perform administrative procurement activities in a timely and efficient manner, to support Procurement Staff in the acquisition of goods and services for efficient field operations.
2. Support operational activities of the Units: issue tenders, evaluate offers and negotiate / award contracts, ensuring standard processes are followed.
3. Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
4. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow-up actions to ensure supplies reach HQ and field operations.
5. Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
6. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
7. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
8. Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
9. Step up during staff leave periods.
10. Perform other related duties.

Education : Completion of secondary school education. Bachelor in Engineering (electrical, electronics) or IT or equivalent is desirable.

Experience : At least five years of progressively responsible experience in procurement, logistics management, finance, accounting, evaluation, audit or related fields. Certification in Chartered Institute of Procurement and Supply (CIPS) is an added advantage.

Language : Fluency in both oral and written English.

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will” / ”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to be more efficient and accurate in own areas of work and shares new methods with colleagues.
• Focus on results: Tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and follow through: Takes responsibility for own tasks and notifies supervisor of potential delays.
• Be Decisive: Independently decides what action to take when faced with critical choices.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field.
• Be politically agile & adaptable: Develops understanding of WFP’s teams and external partners’ value.
• Be clear about the value WFP brings to partnerships: Aligns activities with supervisor’s priorities to meet partner needs.

FUNCTIONAL CAPABILITIES

Capability Name and description of expected behaviors for proficiency levels, including Tendering and Contracting, Vendor Management, Commodity and Product / Service Intelligence, Systems & Reporting, and Ethics and Compliance.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or third parties on a day-to-day basis.
• Understanding of procurement processes, vendor requirements, and public procurement principles.
• Proficiency with procurement systems and maintaining accurate records for audits.