Procurement Specialist jobs in United Arab Emirates

Continuously review the supplier master file to ensure all information is accurate and up to date.

Regularly monitor the end-users’ vendor performance reports based on KPIs (Key Performance Indicators) such as delivery times, quality of goods or services, customer service, and cost-effectiveness to ensure alignment with SUAD objectives.

Maintain regular communication with suppliers to address and resolve supplier grievances or claims against suppliers.

Foster strong, mutually beneficial relationships with key suppliers.

Effectively manage the day-to-day purchasing operations through spot buying, direct purchases, and credit card transactions in accordance with Procurement policies and procedures.

Ensure accuracy, timely preparation and submission of credit card reconciliation reports to the Finance department ensuring that all credit card expenditures are properly documented and accounted for in the financial records.

Prepare, issue, and manage the complete tender process, including Request for Information (RFIs), Request for Quotations (RFQs), Request for Proposals (RFPs), and Auctions, in accordance with procurement policies and procedures.

Conduct detailed commercial evaluation of quotations/proposals with emphasis on price, quality, delivery period, and terms of payment as well as the combined techno-commercial evaluation.

Identify potential areas for negotiation and implement cost-reduction strategies to maximize value for money for SUAD.

Prepare both sourcing strategy and tender award submission reports to obtain approvals as per the DOA.

Support sourcing strategies aligned with SUAD’s sustainability and local content objectives, where applicable.

Issue Purchase Orders against signed agreements and/or approved award strategies through the approved platforms and communication channels ensuring complete and correct information is reflected in the Purchase Orders.

Distribute approved Purchase Orders to the awarded suppliers and relevant user departments, ensuring that all parties are informed and aligned on the terms and delivery schedules.

Regularly follow up with end-users to ensure the timely and accurate receipt of approved Purchase Orders.

Actively participate in discussions regarding system enhancements or automation initiatives aimed at improving procurement efficiency.

Coordinate with SUAD appointed Travel Agencies and Academic Departments for the Annual Plan of Visiting Professors (VPs) to ensure ticket and hotel reservations are booked in advance based on budgets in alignment with the VP Travel Policy.

Maintain and update a comprehensive Travel log for monitoring purposes.

Manage the complete procurement cycle for all travel and ticket purchases required by SUAD, ensuring competitive pricing and adherence to procurement procedures.

Company Industry:

• Education
• Training
• Teaching

Department / Functional Area:

• Buying
• Purchase
• Procurement

Keywords:

• Procurement – Specialist