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3.688
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Operations & Administrative Coordinator
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Operations & Administrative Coordinator
The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)
Dubai
Presencial
AED 110.000 - 166.000
Tempo integral
Há 2 dias
Torna-te num dos primeiros candidatos
Resumo da oferta
An organization in the pharmaceutical sector is looking for an Administrative & Operational Support specialist in Dubai. The role includes managing administrative tasks, coordinating events, and providing communications support. Ideal candidates should have a Bachelor’s degree in relevant fields, at least 2 years of experience in similar roles, and strong organizational and communication skills. Being bilingual in English and Arabic is a plus. The position may require travel within the GCC region.
Qualificações
- Minimum 2 years of experience in communications, event management, and operational coordination.
- Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
- Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
Responsabilidades
- Manage daily administrative tasks, including scheduling and documentation.
- Support the planning, logistics, and execution of events and workshops.
- Draft and edit official correspondence and meeting minutes.
Conhecimentos
Organizational skills
Multitasking
Written communication
Verbal communication
Project management
Formação académica
Bachelor’s degree in Business Administration
Bachelor’s degree in Communications
Bachelor’s degree in Event Management
Descrição da oferta de emprego
Key Responsibilities
Administrative & Operational Support
- Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
- Coordinate internal communications and support alignment across leadership, working groups, and member companies.
- Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
- Prepare reports, summaries, and internal updates to support smooth decision-making.
Events & Meetings Management
- Support the planning, logistics, and execution of events, workshops, and member engagements.
- Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
- Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
- Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
Communications Support
- Draft and edit official correspondence, meeting minutes, and administrative communications.
- Support the development of basic content for member updates, presentations, and event-related materials.
- Ensure clarity, consistency, and accuracy across all outgoing documents.
Qualifications & Experience:
- Bachelor’s degree in Business Administration, Communications, or Event Management (or related field).
- Minimum 2 years of experience in communications, event management, and operational coordination.
- Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
- Excellent organizational and multitasking skills with strong attention to detail.
- Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
- Strong project management experience with a proactive, solution-oriented mindset.
- Ability to travel within the GCC region and internationally as required.
* O salário de referência é obtido com base em objetivos de salário para líderes de mercado de cada segmento de setor. Serve como orientação para ajudar os utilizadores Premium na avaliação de ofertas de emprego e na negociação de salários. O salário de referência não é indicado diretamente pela empresa e pode ser significativamente superior ou inferior.